Executive Assistant - Chief Information Officer

ABOUT THE ORGANIZATION
 

Sun Chemical, a member of the DIC Group, is a leading producer of packaging and graphic solutions, color and display technologies, functional products, electronic materials, and products for the automotive and healthcare industries. Together with DIC, Sun Chemical is continuously working to promote and develop sustainable solutions to exceed customer expectations and better the world around us. With combined annual sales of more than $8.5 billion and 22,000+ employees worldwide, the DIC Group companies support a diverse collection of global customers.
 

Sun Chemical Corporation is a subsidiary of Sun Chemical Group Coöperatief U.A., the Netherlands, and is headquartered in Parsippany, New Jersey, U.S.A. For more information, please visit our website at www.sunchemical.com or connect with us on LinkedIn or Twitter
 

Position Summary

 

The Executive Assistant to the Chief Information Officer provides high-level administrative, operational, and strategic support to the Chief Information Officer (CIO) and the broader IT leadership team. This role ensures smooth daily operations of the CIO by managing complex schedules, coordinating executive communications, handling sensitive information, supporting project and departmental activities, and serving as a liaison across internal and external stakeholders.

Key Responsibilities

 

Executive Support

 

• Manage the CIO’s complex calendar, including prioritization of appointments, leadership meetings, cross-functional engagements, and confidential discussions.
• Screen, prioritize, and route incoming communications; prepare responses and manage follow-ups to ensure timely action.
• Prepare meeting agendas, presentations, reports, and executive summaries; ensure the CIO is briefed and equipped for all commitments.
• Coordinate travel, agendas, itineraries, and expense reporting.
  
  

IT Department Support

 

• Assist with document and data management supporting IT initiatives, project updates, and departmental reporting.
• Organize and track IT team meetings, departmental communications, and follow-up actions.

 

Communication & Relationship Management

 

• Serve as a key point of contact between the CIO and internal/external stakeholders—demonstrating professionalism, discretion, and business acumen.
• Greet and support visitors, partners, vendors, and cross-functional leaders engaging with the CIO or IT function. Functional leaders engage with the CIO or IT function.
• Ensure communications reflect executive tone, accuracy, and consistency.

 

Project Support

 

• Provide administrative and coordination support for enterprise initiatives, including SAP S/4HANA implementations and technology transformations.
• Coordinate complex program and governance meetings, including scheduling across global stakeholders, preparing agendas, compiling materials, tracking action items, and ensuring timely follow‑up.
• Manage travel logistics for CIO, IT leadership, a