Assistant - Music Touring

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency.  We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content.  We also provide a range of strategic and marketing consulting services to corporate clients. 

The Role  

We are looking for an assistant to support an agent in our Music Touring Department. The ideal candidate should be motivated, interested in the concert booking space, quick-thinking and open to working in an environment where he/she is capable of performing administrative tasks in a fast-paced environment. 

Responsibilities 

• Provide direct administrative support including: heavy scheduling/calendar maintenance, book travel, manage call logs, and prepare expense reports 

• Anticipate agents’ needs; proactively provide support and resources to ensure success 

• Process incoming offers; issue, review, and track contracts; obtain current ticket counts and accurately update spreadsheets; clear radiuses; obtain avails and holds from venues; update itineraries; settle shows in CAA’s system 

• Serve as point of contact for clients, agents/executives, and other industry connections 

• Other various projects and tasks as needed 

• Maintain working knowledge of the music industry and best practices 

Qualifications 

• 1+ years of providing administrative support in a fast-paced environment preferably within the music industry; booking experience is a plus  

• Able to maintain organization and composure while anticipating needs in a high pressure situations with rapidly changing priorities 

• Exceptional interpersonal, verbal, and written communication skills  

• Deep understanding of the importance of maintaining a high level of discretion and confidentiality 

• Strong follow-through and attention to detail 

• Excellent Word, Excel, PowerPoint, and Outlook skills 

• Service oriented with a strong desire to pitch in to help team members  

• Excellent judgment with respect to representing CAA to buyers, business world, etc. 

• BA/BS from an accredited University or College preferred 

• Interest in the urban music scene is a plus 

Location 

Onsite in New York, NY 

Compensation 

The base hourly