Administrative Assistant, Hematology Franchise

ROLE SUMMARY

At Pfizer Oncology, we are committed to “Outdo Cancer” by advancing transformative medicines wherever we can make a profound difference in the lives of patients. Today, Pfizer Oncology has an industry-leading pipeline that includes the combined legacy Pfizer and Seagen portfolio across breast, genitourinary (GU), hematology-oncology and thoracic therapeutic areas.

The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the US Hematology Franchise Lead and to support the overall Franchise business. The Administrative Assistant will report to the US Hematology Vice President. In this role, the Administrative Assistant will be responsible for (but not limited to) heavy calendar management, coordination of meetings, development of agendas and meeting reports, slide development for select meetings, and requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner.  This position will also support the planning of select meetings and events.

A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues like you who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life-changing therapies reach those in need, and your efficiency and collaborative spirit are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values innovation, dedication, and teamwork.

ROLE RESPONSIBILITIES

In this role, you will:

• Provide comprehensive administrative support to multiple leaders, managing complex global calendars, scheduling high-level meetings, and handling travel arrangements and expenses.

• Oversee the management of incoming and outgoing mail, ensuring sensitive and confidential correspondence is handled appropriately.

• Assist with scheduling meetings, reserving conference rooms, setting up teleconferences, and coordinating external visits and logistics.

• Deliver quality work promptly, using judgment to prioritize and resolve urgent issues swiftly.

• Create and maintain distribution lists, organizational charts, and electronic files, supporting various projects and initiatives.

• Manage meeting minutes, follow-ups, and expedite workflow, ensuring efficient communication and task completion.

• Handle purchase orders and track invoices through the system, maintaining accurate financial records.

• Take personal accountability for the quality of work, understanding the broader implications of actions on the department.

• Develop meeting agendas, slides, and ensure diligent note taking and action-plan follow-ups

• Thrive in a self-directed environment, assuming increased responsibility and accountability for decisions and outcomes, and providing backup assistance when needed.

• Work independently under general supervision, completing recurring assignments, establishing relationships, and proactively sharing knowledge within the work group, with periodic reviews for soundness of judgment and adherence to guidelines.

BASIC QUALIFICATIONS

• High School Diploma or GED with at least 4 years of experience.

• Strong interpersonal skills.

• Problem solving ability.

• Demonstrated ability to proactively carry out administrative functions proficiently and complete quality work in a timely manner.

• Excellent attention to detail, time management, organization, and prioritization skills.

• Expert knowledge and proficiency with general office procedures such as telephone reception, customer service, and e-mail etiquette.

• Experience coordinating domestic and international travel.

• Strong verbal and written communication skills.

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

PREFERRED QUALIFICATIONS

• Experience in ERP systems.

• Experience using applications such as Concur, WebEx, and Ariba.

• Excellent int