Crawler Logistics Coordinator

Purpose

 

The Crawler Crane Move Sheet Coordinator is responsible for keeping track of each crawler crane’s job activity, including when the crane will be assembled/disassembled, moved out to a job site, and returning from a job site. Through meticulous attention to detail, the Move Sheet Coordinator ensures all sales order details are loaded and maintained on the monthly Move Sheet. To ensure key stakeholders know what is happening with each crawler, the Coordinator will effectively communicate important details of each assembly and disassembly (A/D) prior to each activity.

 

Duties and Responsibilities

• Manage the maintenance of the monthly Move Sheet to ensure all data fields are completed with accurate information, such as:
• Add a reference for each assembly, disassembly, reconfiguration and relocation of crawler equipment.
• List the responsible Transportation Coordinator.
• List all relevant information such as unit number, ship from, ship to and boom configurations.
• Ensure ALL email communication of jobs in Stored Rental status are added to the Move Sheet.
• Ensure ALL updates on email communication are maintained on the Move Sheet.
• Have ability and training to update or ensure addition of key information in sales orders such as to assign a crane unit or change a start or arrival date.
• Follow-up to ensure that capacity charts and Operators Manuals are sent to each job as appropriate for the crane configuration.
• Follow-up with Operations and Branch Management to ensure current yard inventories are loaded in the Branch Inventory folder.
• Field Crane Activity Communication
• Draft and distribute emails that detail designated key responsibilities for each assembly, disassembly, reconfiguration and relocation of crawler equipment.
• Communication distribution includes Billing, Transportation, Management, regional and branch personnel, Sales, and Safety personnel.
• Confirm with Sales that key data such as boom configurations, block and ball, upper boom point (UBP), 3rd drum and guides, etc. is present in the sales order before crafting and sending communications.
• Confirm if onsite prerequisites (orientation, drug screen, background check, OSHA training, etc.) have been completed and communicate to the Branch/Regional Crawler Manager
• Related Document Retention
• Track annual inspections, on/off-rent packs, and pictures have been uploaded to sales order system and team folders.
• Maintain Branch Communications and Assembly/Disassembly Director Listing, ensuring data is currentPerforms other duties as assigned or required.

Requirements

 

Education:

• High School diploma or GED, or equivalent preferred

Experience:

• 5+ years’ construction, or fleet related industry with transportation or heavy equipment experience preferable.
• 5+ years’ experience using CMMS system (JD Edwards) in dispatcher or scheduling role.

 

Skills/Knowledge:

• Advanced computer skills (i.e., Microsoft Word, Excel, etc.)
• Advanced knowledge of local geography
• Moderate knowledge of CMMS system
• Excellent time management and communication skills
• Must be able to pass a drug test, background check, and fit for duty test.

 

Language Skills:

Must be able to read and comprehend complex instructions, short correspondence and memos and the ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization

Physical Demands:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to walk, use hands to finger; handle or feel; and kneel; crouch; or crawl; and talk; or hear; push and/or pull; reach; climb; bend and/or stoop. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, periphe