Corporate Services Specialist

About Us

Diligent is the AI leader in governance, risk and compliance (GRC) SaaS solutions, helping more than 1 million users and 700,000 board members to clarify risk and elevate governance. The Diligent One Platform gives practitioners, the C-Suite and the board a consolidated view of their entire GRC practice so they can more effectively manage risk, build greater resilience and make better decisions, faster. 

At Diligent, we're building the future with people who think boldly and move fast.  Whether you're designing systems that leverage large language models or part of a team reimaging workflows with AI, you'll help us unlock entirely new ways of working and thinking.  Curiosity is in our DNA, we look for individuals willing to ask the big questions and experiment fearlessly - those who embrace change not as a challenge, but as an opportunity.  The future belongs to those who keep learning, and we are building it together.  At Diligent, you’re not just building the future - you’re an agent of positive change, joining a global community on a mission to make an impact.

Learn more at diligent.com or follow us on LinkedIn and Facebook

Position Overview

We are seeking a skilled Corporate Services Specialist to join our US based team, providing comprehensive global corporate secretarial and compliance services to a diverse portfolio of international clients. This role requires a detail-oriented professional with strong technical knowledge of corporate governance, regulatory compliance, and corporate secretarial practices.

 

Key Responsibilities

Corporate Secretarial Services

• Manage global compliance engagements, which include the preparation and filing of statutory documents with local registries 
• Maintain accurate statutory registers and corporate records for client companies, using Diligent Entities software 
• Draft board resolutions, minutes, and other corporate documentation 
• Ensure compliance with relevant local legislation, corporate governance codes, and regulatory requirements 

Client Relationship Management

• Serve as primary point of contact for assigned client portfolio 
• Provide expert advice on corporate governance matters, statutory obligations, and regulatory changes 
• Build and maintain strong professional relationships with clients, understanding their business needs and objectives 
• Respond promptly to client queries and requests, ensuring high levels of client satisfaction 
• Collaborate with clients' internal teams, external advisors, and auditors as required 

Compliance and Risk Management

• Monitor and ensure ongoing compliance with statutory and regulatory requirements 
• Identify potential compliance risks and recommend appropriate mitigation strategies 
• Keep ahead of legislative changes and regulatory updates affecting clients 
• Implement and maintain robust compliance procedures and documentation standards 
• Conduct periodic compliance reviews and health checks for client companies 

Project Management and Special Assignments

• Manage corporate restructuring projects including mergers, acquisitions, and reorganizations 
• Coordinate entity formations, dissolutions, and other corporate changes 
• Assist with due diligence exercises and transaction support services 
• Handle complex multi-jurisdictional matters and coordinate with international network 
• Support business development initiatives and respond to requests for proposals 

People Management

• Management of a team of more junior corporate specia