Coordinator, Program Management

Summary

The Division of Pathology and Immunization is seeking a Coordinator, Program Management for the fellowship and residency programs who will provide managerial and administrative support for both programs.

Job Purpose

Provides administrative support for an education program, including undergraduate, graduate, residency, fellowship, clerkship, continuing medical education, or other College-affiliated education programs. 
 

Job Duties

• Enters and maintains all fellow and resident duty/call schedules in MedHub.
• Addresses/formats, prints, mails letters of recommendation for fellows and residents, including but not limited to letters for fellowship applications.
• Responsible for handling fellow and resident elective applications, including but not limited to submitting applications (electronically or other) to outside institutions and making sure all required PLAs are in place and current.
• Submits Milestone fellow and resident evaluations to the ACGME semi-annually as applicable.
• Establishes and maintains trainee records.
• Receives and responds to all requests for information regarding the fellowship and residency program.
• Assists with fellow and residency candidate recruitment and interview process, including scheduling interviews and making travel arrangements for candidates.
• Assists with onboarding new trainees.
• Assists with fellow and resident accreditation as applicable.
• Assists with preparations for the annual Research Symposium, Education Retreat, and Graduation Ceremony.
• Provides administrative support for the program director or other faculty including maintaining calendars, scheduling meetings, ordering supplies, preparing correspondence, answering phones, or greeting visitors.

Minimum Qualifications

• High School diploma or GED.
• Two years of relevant experience.

Preferred Qualifications

• Prior experience coordinating training programs.
• Excellent written and verbal communication skills.

 

 

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

 

 

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