Coordinator, Payroll

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages.

Position Summary

We are seeking a detail-oriented and proactive Payroll Coordinator to join our dynamic team. The successful candidate will demonstrate exceptional communication skills—both written and verbal—and possess the ability to anticipate and resolve issues efficiently. This role requires a high level of organization, accuracy, and the ability to multitask in a fast-paced environment.

Our Finance Team

The Global Finance team is led by the Firm's CFO, Steve Wrede, and is made up of approximately 280 team members around the world. Committed to our 2025 strategy for profitable growth, our core functions include billing and collecting Firm invoices, statutory accounting for the Firm and for individual offices, creating and distributing management reports, processing payments to vendors or reimbursements to employees and managing for our people. Together, we work seamlessly across our network of offices and countries where we operate. 

Our team’s remit includes partner compensation and the maintenance of partner equity accounts; strategic procurement of vendor services; global tax strategies; inventory management, and finally analysis of the profitability of clients, matters and groups of timekeepers. We work with partners and with other business services groups to establish hourly billing rates as well as client-specific fee arrangements. Our Treasury team is responsible for global cash management, foreign currencies and hedging. 

In consultation with Firm leaders, we set annual global revenue and expense budgets across Regional Sections and offices, including legal and business service departments. The team continuously reviews expenditures throughout the year to ensure that the Firm's resources are being used efficiently.

Duties and Accountabilities1

Perform the full range of payroll processing activities as outlined below:

• Process payroll for employees in the U.S. including expatriates on split pay and consultants in the local offices. 
• Review overtime schedules and upload to ADP database. 
• Calculate pro-rated salary for new hires, terminations and employees on leave.
• Maintain files for employee banking, tax forms and payroll backup information. 
• Audit data changes in payroll output report, research system errors and make corrections as needed in Payroll database.
• Review payroll status reports in addition to scheduled and retroactive payroll deductions.  Communicate with HR and Benefits Department as required. 
• Respond to payroll inquiries from Office Administrators and other Department Managers.
• Run interface file to import and export data between the HR, Payroll, and Benefit Administrators.
• Prepare the payroll funding schedule for Treasury and distribute payroll reports to Accounting and Pension Coordinator.
• Process and upload GL output file to 3E accounting system.
• Other reasonable duties as the business requires.

Qualifications

• At least three (3) years’ experience in payroll processing.
• Highly proficient in Microsoft 365 Excel, Word, and Outlook
• Experience in ADP systems including Vantage HCM, iReports, ADP Reporting, and ADP GL
• Good written and verbal skills, ability to communicate and articulate payroll procedures to management. 
• Excellent reading comprehension
• Applicants must be able to work well alone and as part of a team, have strong ethics, a high level of personal and professional integrity.
• Overtime may be