Coordinator, Operations Support

Company Description

SGS is the world's leading inspection, verification, testing, and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 94,000 employees SGS operates a network of over 2,600 offices and laboratories around the world. 

Job Description

Summary

The Operations Support Coordinator will perform invoicing, accounts payable (including the resolution of bad debts), and data reporting functions for various projects in a timely manner.  The person in this role will also assist with the development, maintenance, and distribution of documents—such as standard operating procedures (SOPs), best practices, and templates—using a shared drive or a SharePoint site. They will adhere to all customer-specific requests with regard to reporting and invoicing. The successful candidate will help create and distribute internal, monthly status reports. 

Job Functions

• Creates and delivers reports and invoices in a timely manner and in the required format
• Effectively manage data in Oracle and the project planning database
• Engage with internal and external stakeholders to help troubleshoot issues with the systems, and effectively perform quality assurance checks on laboratory and field data
• Manages and submits invoices from vendors
• Manages vendor relationships
• Monitors and mitigates bad debt, working closely with accounts payable
• Develops, delivers, maintains, and stores Standard Operating Procedures
• Maintains inventory and orders supplies, consumables, and equipment
• Performs other duties as assigned

Accounts Payable duties:

• Process purchase requisitions and purchase orders, and assist in purchasing supplies and assets
• Receiving
• Pay bills using the corporate Purchasing Card (P-card) system
• Process new vendor information
• Reconcile purchasing credit cards on a weekly basis
• Prepare and submit weekly reports to corporate finance office
• Prepare monthly sales and use tax report
• Answer vendor queries and concerns related to billing

Accounts Receivable duties as required:

• Prepare and process customer billing
• Prepare month-end accounting reports, including accruals and journal entries
• Process new customer credit applications and account setup
• Process customer check and credit card payments
• Answer customer queries and concerns related to billing

Qualifications

Education and Experience

• Associate degree in business, sciences, or related field OR equivalent combination of education and experience (Required)
• Minimum 1 year of experience in Business, Accounting, Accounts Payable, Procurement, or related field (Required)
• Associate or Bachelor’s degree in Business Administration, or related field. Degrees in other fields will also be considered, or equivalent work experience (Preferred)
• 2 years of experience in Business, Accounting, Accounts Payable, Procurement, or related field (Preferred)

Knowledge, Skills and Abilities

• Ability to work effectively in high pressure, high volume, high growth environment, balancing several assignments concurrently with different deadlines. (Required)
• Excellent presentation, interpersonal, and communication skills with demonstrated ability to communicate effectively in person, on phone, and via email with internal stakeholders and all levels of management of customers (Required)
• Ability to gather and review the information and synthesize data for reports and other written materials; excellent organizational skills (Required)
• Impeccable accuracy required, superb attention to detail required (Required)
• High-level ability to influence stakeholders and management (Required)
• Unquestionable business and personal integrity and ethical standards (Preferred)
• Demonstrate strong commitment to SGS Operational Integrity policies, procedures, guidelines, and instructions by participating in and enhancing the SGS culture of safety to attend safety meetings, complete required training, intervene in case of unsafe situations, refuse unsafe work, and fully comply with laws, regulations, internal, and customer requirements for health and safety (Required)
• Knowledge of Accounting (Required)

Computer Skills

• Advanced computer skills in Microsoft Office suite required (Required)
• Advanced experience with Oracle preferred (Preferred)

Physical Demands of the Job

• Stand: Occasionally
• Move or traverse: Frequently
• Sit: Constantly
• Use hands: Constantly
• Reach with h