Coordinator Operations & Event Management - Athletics

TITLE

Coordinator, Operations & Event Management

JOB SUMMARY 

The Coordinator is responsible for all aspects of operational planning and management of home events and special events sponsored by Athletics, and assists in executing successful game­ day initiatives. Work is performed under the general supervision of the Assistant Director of Athletics for Communications. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to:      Assistant Director of Athletics for Communications    

Supervises:     Graduate Assistant, Student Assistants, Interns        

ESSENTIAL DUTIES - May include, but not limited to the following:

• Provides guidance and leadership to all Athletics staff to execute successful home games, meets and special events (such as postseason contests).
• Oversees the staging and management of all home athletics events, performing non standardized work requiring the employee to work out production methods, schedules, and priorities as they relate to each individual sport.
• Serves as the liaison between athletics units such as the Department of Public Safety, Landscape Operations, Custodial Services and Concession vendors with respect to preparation for and staffing of events.
• Serves as the designated event administrator for assigned home events.
• Hires, trains, schedules, and supervises the student assistants/interns/volunteers who assist with home event management in such areas as tickets and game/meet operations, as well as table staff including scoreboard operator, shot clock operator, and all other operations-based score table/press box personnel.
• Secures home event workers (score table personnel, etc.) for events hosted for outside clients as necessary.
• Oversees the implementation of TWU, Lone Star Conference, and NCAA rules and regulations pertaining to game management.
• Conducts purchasing and maintenance of Athletics equipment, within University procedures.
• Works closely with the Pioneer Hall Facility Manager, other Facilities Management staff (custodial services, landscaping, and building maintenance), the head coaches and the sports medicine staff in the maintenance of athletics facilities.
• Serves as the department's liaison to outside groups using athletics facilities: communicate necessary information to outside visitors utilizing athletics facilities (i.e. parking, maps of campus).
• Disseminates necessary information to visiting teams concerning trip procedures (i.e., Guide for Visiting Teams, maps of campus).
• Oversees writing and executing Facility Use Agreements for facility rentals.
• Works with Athletics clerical staff with invoices for facility rentals.
• Assists the Assistant Director of Athletics for Communications in developing and managing budgets for operations.
• Supports and participates in the department's commitment to community service.
• Commits to and is responsible for adhering to all rules and regulations set forth for the team, the University, the Lone Star Conference and the NCAA with the utmost integrity.
• Works cooperatively with coaches in the athletics department to provide facility and operational support for summer camps. 
• Works cooperatively with personnel in the athletics department, attends department meetings and activities, and always represents the University positively when interacting with the community, alumni, high school and club coaches, and media.
• Interprets and assists in recommending and execution of updates to policies and procedures for department as needed.
• Completes other assigned duties in a timely manner.

ADDITIONAL DUTIES

• Attends seminars, conferences and other professional development opportunities as deemed necessary.
• Participates on Athletics, University, state, regional and national committees.
• Implements Athletics' strategic plan as part of the Division of Student Life's strategic plan in conjunction with the Unive