Coordinator Office

Sotheby’s International Realty Downtown Manhattan Brokerage office is searching for a dynamic Front Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate, allowing the office to run efficiently.

Key responsibilities include:

• Answering and distributing front desk calls 
• Greeting in-person guests and directing them accordingly
• Drafting exclusive agreements & disclosures
• Entering and updating referrals in the referral network system
• Sending contracts, leases, and disclosures via DocuSign for signature
• Uploading various documents into Transaction Manager
• Maintain and order office supplies
• Ordering building IDs and business cards for agents
• Scheduling/booking conference room and calls
• Ordering UPS and City Expeditor messenger services
• Provide administrative support to agents, including IT assistance
• Coordinate equipment maintenance
• Assist agents with drafting leases  
• Ad hoc projects as needed

Secondary Responsibilities

• Assist agents with putting together board packages 
• Assist with printing show sheets and sending out building mailers
• Maintain log of postage usage to bill agents
• Exclusive listing updates such as open houses and price changes

Requirements:

• 4-year degree or equivalent and/or related office administrative experience (preferably in a real estate office)
• Two or more years of experience in a customer centric business environment with administrative responsibility for office operations
• Strong customer service skills with excellent communication skills, both written and verbal
• Detailed-oriented excellence
• Ability to interact effectively with both internal and external customers at all levels
• Real Estate background or interest preferred