Coordinator, Global Program Management and Portfolio Excellence

Job Description Summary

The coordinator, Global Program Management and Portfolio Excellence (GPM & PE) is responsible for providing overall coordination and administrative support for the GPM and Portfolio Excellence Team, in support of the GPM function. This includes management of GPM document repositories, support for communications and key GPM and Portfolio meetings, onboarding and overall tracking of GPM and portfolio initiatives and activities in line with departmental strategy, objectives, and timelines

 

Job Description

Major Accountabilities

• Maintain a logical and systematic centralized GPM SharePoint repository of GPM-related documents, ensuring they are up-to-date, of quality and easily accessible. Strive to evolve and streamline document organization and access and end-user proficiency with the system, partnering with technical experts where appropriate
• Support GPM communications including overall tracking and coordination of communication activities (such as global newsletters, MS team space, GPM meetings, etc.) as well as maintaining distribution lists.
• Provide organizational support for GPM meetings (GPM learning forums, town halls)
• Support the GPM Capabilities Center of Excellence through tracking of various initiatives and workstreams (internships, sabbaticals, other programs)
• Provide logistics support for key meetings such as the annual Biomedical Research portfolio review
• Provide support for onboarding and training of new hires as well as tracking of GPM training and knowledge levels to enhance GPM skills and capabilities.
• Support and participate in GPM strategic initiatives where appropriate.
• Establish and maintain strong relationships with stakeholders, ensuring effective communication and alignment across the GPM community.
• Provide administrative assistance to the GPM & PE team (such as helping to schedule meetings, booking meeting rooms, coordinating meeting logistics etc.).

Role Requirements :

• Bachelor's degree in a relevant field such as business administration or project management.
• Fluent English (oral and written)
• Previous experience in project coordination and/or document management, demonstrating a solid understanding of program management methodologies and best practices.
• Excellent organizational skills with a keen attention to detail.
• Strong problem-solving skills to ensure proper version control, manage access rights, and find efficient ways to retrieve information.
• Ability to identify streamline processes, and effectively troubleshoot any technical or logistical challenges that arise.
• Strong interpersonal and communication skills, with the ability to build and maintain relationships with stakeholders at all levels.
• Highly organized and results-oriented, with exceptional time management skills, prioritization abilities, and self-management

Novartis is committed to building an outstanding, inclusive work environment and diverse teams' representative of the patients and communities we serve.

 

Skills Desired

Communication, Cross-Functional Teams, Drug Development, Logistics, Organizing, Program Management, Project Planning, R&D (Research And Development), Stakeholder Management