Coordinator, Facilities Business

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Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college, as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.

As a community college committed to our mission, we seek to recruit and retain a workforce that:

• Values intellectual curiosity and innovative teaching

• Is attracted by the college's mission to promote equitable access to educational opportunities

• Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.

• Focused on student academic achievement and postgraduate outcomes

• Welcomes difference and models respectful interaction with others

• Engages with the community both within and outside of ACC

Job Posting Title:

Coordinator, Facilities Business

Job Description Summary:

The Coordinator, Facilities Business supports Facilities Maintenance and Operations in the procurement processes, the planning, preparing and monitoring the budget and financial reports that may include forecasting, analysis, trends, and results.

Job Description:

Supervision Received and Exercised 

Operates under the direct supervision of the department manager or designated supervisor. While the role does not typically include formal supervisory responsibilities, the Coordinator may oversee limited hourly staff, including interns and temporary employees, and coordinate schedules. They may provide guidance to junior staff or new hires as part of onboarding and training processes. The position is expected to work independently on routine tasks while seeking direction for more complex assignments. 

Competency Expectations 

• Coordinate activities within programmatic area and/or department. 

• Create, maintain, and execute detailed plans for small to medium sized activities, initiatives, and/or projects. 

• Coordinate college personnel (possibly including outside personnel or industry partners) to support the planning, delivery, and execution of programs; coordinates schedules, hourly staff, materials, and participant documentation to ensure smooth operations and successful outcomes.

• Supports essential operational coordination for department. 

• May be expected to train, coach, direct, and coordinate assigned personnel while adhering to organizational human resource policies and procedures as well as related employment laws.  

Description of Duties and Tasks

• Monitor, review, and evaluate department budgets and performance measures.

• Generate periodic reports to analyze budget and financial operations.

• Assist departments with interdepartmental budget amendments.

• Coordinates purchase order request, tracking and processing for Facilities Maintenance and Operations departments.

• Assists with updating budgets for Facilities Maintenance and Operations; reviews, tracks and verifies funding availability.

• Tracks purchases and follows up with internal ACC departments as needed; maintains vendor contacts and relationships.

• Monitors workflow and funding of projects to ensure timely processing.

• Develops and maintains departmental fi