Coordinator, Communications, Special Projects and DE&I

Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

Universal Studio Group is comprised of Universal Television, UCP, Universal International Studios and Universal Television Alternative Studio. Collectively, the four powerhouse studios produce over 3,000 hours of programming currently airing or streaming around the globe, own one of the largest libraries in the world with over 120,000 episodes of television. Led by Chairman Pearlena Igbokwe, Universal Studio Group collaborates with some of the industry's most visionary storytellers, including Tina Fey, Robert Carlock, Michael Schur, Sam Esmail, Seth MacFarlane, Dick Wolf, Lorne Michaels, Debra Martin Chase, Martin Gero, Gareth Neame, Larry Wilmore, Nahnatchka Khan, Sera Gamble, Tony Ayres, David Heyman, Julie Plec, Carol Mendelsohn, Tanya Saracho, Patrick Macmanus and Nick Antosca, among others. Universal Studio Group also houses NBCUniversal Formats, bringing a vast and diverse slate of non-scripted and scripted formats to the worldwide market.  Additionally, the studio group’s podcast platform, USG Audio, produces fiction and non-fiction podcasts such as “The Lost Kids,” “The Followers: House of Prayer” “Alligator Candy,” “Art Bust: Scandalous Stories of the Art World,” “Do You Know Mordechai,” “The Greatness with Kareem Maddox” and “The Followers: Madness of Two.” The division's first scripted podcast, “The End Up,” comes from Sam Esmail, Will Weggel, Danny Luber, Chad Hamilton and David Wiener.   Universal Studio Group is a division of NBCUniversal, one of the world's leading media and entertainment companies in the development, production and marketing of entertainment, news and information for a global audience.  

Job Description

Job Purpose:

The Coordinator, Communications, Special Projects and DE&I will assist in the day-to-day administrative support of the VP, Communications, Special Projects and DE&I for the Universal Studio Group division. This position is based in the Universal City, CA offices.

Essential Responsibilities:

General

• Handle office administrative duties for the VP, West Coast Communications, Special Projects and DE&I office (schedule IT, office supply orders, coordinate drive-ons with security and provide check in instructions, schedule facilities, manage office share drives etc.)
• Answer telephones, screen calls, route callers, take messages, respond to internal and external inquiries, and provide routine information within scope of authority
• Function as administrative liaison to departmental staff, other departments, external vendors and consultants
• Reconcile purchasing cards, executive travel, and expense reports
• Track, reconcile and file departmental invoices/accounting
• Maintain standards of strict confidentiality with respect to all matters and documents
• Partner with other department coordinators to interview and hire pages and interns for the team

Comms, Special Projects and DE&I

• Assist in drafting press releases, pitches, Q&As and other written materials
• Coordinate Showrunner panels and related event logistics
• Project manage DE&I activations around heritage months and other national days of celebration
• Support LAUNCH initiatives including talent incubator labs, the TV Director’s Program and Female Forward, the TV Writers Program, BTL Traineeships and more
• Support marketing/social on DE&I-related asset creation + review
• Review character breakdowns, loglines, scripts and episodes as needed
• Assist in tracking the department’s charitable giving and planning documents
• Assist in the day-to-day operations with cross-functional teams, including the broader DE&I team (corporate and NBCU LAUNCH), studio publicists, and human resources
• Research and support USG’s new and existing partnerships wi