Coordinator, Commencement & Special Events

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Job Title:

Coordinator, Commencement & Special Events

Department:

President | Commencement and Special Events Operations

Provides coordination support for events and commencement-related activities for the Office of the President. Responsibilities can include a variety of event support activities, including site and vendor selection, logistical support, seating charts, program format assistance, catering orders, facilities set-up and tear-down, coordination and processing of event- related materials including invitations, guest lists and responses, follow-up information and other printed materials. Participates in diploma processing and presentation each semester and serves as backup when needed. Manages the duplicate diploma and diploma certification processes. Assists with the Presidential Host program, including recruiting, hiring, training and supervising during events. Attends commencement and events as assigned. Coordinates or assists with arrangements for university guests and visitors related to commencement and/or special events, and assists with briefings and all office-related special projects as needed. Serves as backup for all financial work in the office, including timekeeping, processing of additional pay entries, travel, expense requests, and journal entries. Assigns work, as appropriate, to student staff and then oversees the completion of that work. Serves as a liaison to the President, guests, vendors, and other university departments as needed.

Required Qualifications:

Bachelor's Degree or equivalent combination of education and experience; Two (2) years of experience assisting with large scale events in a complex organization; high attention to detail with excellent organization and prioritization skills; ability to work with a variety of groups and individuals and stay composed under pressure; excellent database management and spreadsheet skills; ability to work nights and weekends, as needed.

Desired Qualifications:

Two to four (2-4) years of experience. Knowledge of Ohio State's Workday Financials, HRIS, reporting, and expense requests.

Function: Marketing and Communications

Sub-function: Event Management

Career Band: Individual Contributor - Specialized

Career Level: S2 - Experienced

Additional Information:

The Target Hiring Range for this position is $55,100 to $72,400 per year.

Location:

Blankenship Hall (0360)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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