Contract Administration Support

Job Details

Job Location: Corporate Headquarters - Charlotte, NC 28278Position Type: Full TimeEducation Level: 4 Year DegreeTravel Percentage: NegligibleJob Shift: DayJob Category: Admin - Clerical

Primary Purpose and Function: Responsible for providing support to the Contract Administration Department by maintaining production/arrival/cost data for purchased machines along with other duties outlined below.
Responsibilities:

Machine Purchases:
• Using data provided by supplier, maintain vessel ETA, ETD and Serial numbers for incoming machines.
• Track machine shipments from suppliers, add surcharges upon customs clearance and complete appropriate ERP Transactions.

Machine Shipments/Orders:
• Collect Export Compliance Documents from Distributors and submit to Okuma Japan.
• Collect and submit machine purchase orders to Okuma Japan.
• Enter Sales Orders for Distributor Stock Purchases and Manage Contract process
Administrative and General:
• Provide ad hoc data collection and reporting as needed.
• Maintain effective and professional working relationships with other OAC members, distributors and suppliers.
• Process Supplier Invoices
• Maintain E-Kit Process
• Review/Upload, approve and publish Factory Packing Lists for use by Distribution on SharePoint Portal

Qualifications

• Bachelor’s Degree in Business Administration or Finance preferred
• Good Customer Service Skills with a basic understanding of manufacturing or industrial distribution
• Must be proficient with Microsoft Office – including Excel, Outlook and Word
• Must be detailed oriented, flexible and have the ability to handle multiple priorities