Construction Project Coordinator

This is a remote position.

Key Responsibilities:

Bid and Estimation Coordination:

• Coordinate and manage the bidding process for subcontractors and suppliers.
  
• Follow up with vendors and subcontractors to ensure bids are received within the two-week KPI timeframe.
  
• Compare and evaluate bids for accuracy, pricing, and scope alignment to ensure the best value.
  

Purchasing Support:

• Assist with purchasing activities, including tracking orders and verifying materials align with project requirements.
  
• Coordinate with suppliers to ensure timely delivery and resolve any purchasing issues.
  

Permitting and Compliance:

• Collect and organize all necessary documentation for permit applications.
  
• Submit permits and follow up with agencies to ensure timely approvals.
  
• Stay informed of local building regulations and permitting requirements to ensure compliance.
  

File Management and Documentation:

• Maintain organized and accessible digital and physical project files.
  
• Ensure all project-related documents, contracts, and bids are properly filed and up-to-date.
  

Communication and Coordination:

• Proofread and respond to emails in a timely and professional manner.
  
• Communicate with subcontractors, vendors, and other stakeholders to ensure project timelines are met.
  
• Provide regular updates to the Project Manager on the status of bids, permits, and purchases.
  

Project Management Support:

• Assist with tracking project timelines and ensuring deadlines are met.
  
• Provide proactive solutions to potential delays or issues with bids, permits, or materials.
  
• Take on additional project management duties as required.
  

Qualifications:

• Strong organizational skills and attention to detail.
  
• Construction or engineering background is preferred
  
• Excellent written and verbal communication skills.
  
• Ability to manage multiple tasks and deadlines simultaneously.
  
• Experience with file management systems and project management software is preferred.
  
• Proactive and mature mindset with the ability to work independently.
  

Requirements