Construction Procurement Specialist

As a member of the company’s Design & Construction team, the Construction Purchasing Specialist is responsible for assisting Project Managers with procurement of all services and products needed for all projects. This individual will be the main point person for all departmental project procurement needs and will act as a liaison to the Accounting & Procurement departments as needed. Additionally, this position will work directly with Construction Project Managers and Directors to ensure that all procurement needs for each project are met within the timelines required to maintain schedule, and track deliveries and manage stored material/equipment as required.

Duties:

General:

• Work with VP, Directors and Project Managers to understand project needs and purchasing priorities
• Foster good working relationships with all vendor partners
• Provide regular progress updates to Construction team
• Create and maintain a database with historical cost and lead time information for all products and services purchased with regularity by the Construction Department
• Establish a vendor performance feedback process
• Establish KPI’s and track progress and performance
• File management and document retention

Requesting & Reviewing Proposals:

• Draft RFP forms, in consultation with PM, for all services and items to be purchase
• Identify applicable contract forms to be utilized for items to be purchased and craft RFP with contract requirements in mind
• Manage all files and reference documents needed as the basis of proposals (drawings, reports, contract forms, etc.)
• Review proposals for completeness and compliance with RFP
• Work with vendor to provide in a timely manner and ensure compliance with RFP criteria
• Perform bid leveling and provide bid analysis to PM for review

Processing Requisitions/PO’s/Contracts:

• Enter requisitions into applicable software
• Work with PM to draft contract form, with applicable exhibits if required
• Upon PM approval, process contracts and PO’s for mutual execution

Delivery Tracking & Inventory Management:

• Request technical submittals from Equipment vendors and route to Design Team for review and approval
• Work with vendor upon mutual execution of contract and formal approval of technical submittal to ensure supply chain and production activities have been initiated
• Track planned deliveries against contractual delivery requirements and escalate variances to PM as required
• For Equipment to be stored for future use, perform receipt inspection upon delivery
• Perform inventory inspections periodically (Travel requirement estimated once per month)

Requirements

Knowledge, Skills & Abilities:

• Prior experience with purchasing of Construction related products and services
• Prior experience working with a Data Center provider
• Prior experience purchasing major electrical distribution and electrical distribution equipment
• Strong working knowledge of contracts and purchase orders

• Ability to solve practical problems quickly, handle multiple tasks and organize resources to ensure work is completed on time
• Written & oral communication skills required with the ability to present to departmental team members
• Excellent analytical skills and demonstrated success at building team relationships and partnerships across organizational lines
• Must be focused and able to manage fast-paced, multiple projects
• Must be detail oriented with excellent organization and time management skills
• Must understand efficient document control and retention processes
• Must be reliable, trustworthy and have a high degree of integrity

Education/Experience:

• 5+ years of experience in procurement/purchasing

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to handle, or feel objects; reach with hands and arms; climb stairs; balance; stoop or kneel; talk and hear. The employee must occasionally lift and/or move up to 25 pounds.

Benefits

Not only does CoreSite have a fun, team-focused work environment, but we also offer great benefits!

• Medical and Vision coverage through Cigna Health Care