Construction Administration Department Assistant

This Opportunity

WSP, a world-class multi-disciplinary engineering consulting firm, is seeking a Construction Administration Department Assistant for our New York Office. Be involved in projects with our Property & Buildings Team and be a part of a growing organization that meets our client’s objectives and solves their challenges. We work closely with architects and owners from around the world on large, complex projects.

Your Impact

• Process and monitor construction submittals for projects we have designed. This includes electronic copies of large-scale drawings and product information for specific projects.
• Distribute, collect, log in, and log out submittals and RFIs to multiple project teams (and multiple disciplines on a project).
• In the custom data base system, Newforma, log in all submittals. Once logged, send to reviewer for each project.
• In a custom data base log out reviewed submittals based on review schedule.
• Upload engineer reviewed documents to various client data exchange sites. 
• Maintain central transmittal documentation file of items currently reviewed.
• Run multiple weekly reports for each project indicating reviewed and outstanding submittals.
• Maintain active central projects file.
• Managing the filing space available.

Who You Are

Required Qualifications

• Highschool Diploma  
• 0-2 years of experience, recently concentrated in an administrative or project support role.
• Proficient in MS Word, Acrobat Pro, and generally the MS Office Suite.
• Detail oriented, highly organized, possess strong written and oral communication skills, and ability to work with team members in a fast-paced, deadline driven environment.
• Ability to contribute and interact well with others and develop and manage high-quality professional deliverables on projects and tasks. 
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Job expectation would be for this role is to be in WSP's office in person a minimum of 3 days/week to fully immerse and collaborate with the Project Management team.
  
  Compensation and Benefits: 

WSP provides a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on a providing health and financial stability throughout the employee’s career. 

Expected Salary: $35,800- $58,960

WSP USA is providing the compensation range and general description of other compensation and benefits that the company in good faith believes it might pay and/or offer for this position based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, or federal law.  

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About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

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