Company Secretarial Assistant

Location: This role is offered on a 12-month fixed term contract basis. It is a hybrid role, offering a combination of being able to work remotely and from our or London (Kings Cross) headquarters.

 

 We are seeking a collaborative and proactive Company Secretarial Assistant to join our Group Professional Services function. This role involves supporting the Deputy Company Secretary and Assistant Company Secretary with the ongoing statutory compliance of UK subsidiaries.

 

What you will be doing:

• Maintain Group subsidiary company records using EY Legal Entity Management system, ensuring records are up to date and maintained.
• Support external Company Secretarial provider for overseas Group subsidiary companies.
• Provide pro-active and timely Company Secretarial support for group companies including, corporate restructurings, including acquisitions and disposals, strike-offs, dividends and share capital reductions (drafting minutes, resolutions, checking accounts etc).
• Manage the issued share capital spreadsheet, ensure required filings are made with Companies House and Group Finance have up to date information.
• Support the Reward and Pensions teams with the share plans.

 

About you:

• Experience in global entity management.
• Experience with working with external advisors to ensure ongoing compliance.
• Experience of working for a global group / corporate environment.
• Ability to communicate with all employees, senior management and Board members, ensuring two-way communication of information/data is thoroughly understood.
• Prepared to contribute new and different ways of thinking, be solutions-driven and challenge the status quo.

 

The extras you’ll get:

At RS, as well as the usual employee benefits, you’d expect from a FTSE listed company, including an annual performance bonus, private healthcare, and generous holiday, in the UK, we’ve just introduced several new Family Friendly Policies including: 
 

• Help for people to take control of ongoing Health conditions such as diabetes or asthma with £500 a year available for monitoring & consultation. 
• Support for Neurodiverse colleagues and families with neurodiverse members with needs assessment, diagnosis and post-diagnostic support for autism spectrum, ADHD and Tourette’s syndrome. 
• Support for Women at different life stages from streamlined fertility support to diagnosis and monitoring of both endometriosis and menopause. 
• Helping our LGBTQ+ community through enhanced coverage for trans colleagues, including voice coaching, facial surgery and gender confirmation surgery. 

 

We are RS Group:

RS is a global solutions partner for industrial customers and suppliers. Our business has operations in three geographical regions – the Americas, EMEA and APAC, supported by global organisations for supply chain, corporate functions, marketing, and product & supplier management.

 

Our market today is large, fragmented, local in nature and digitally immature. Only a few international distributors serve it, with many regional and local providers, who largely trade offline. We stock over 2,500 supplier brands, 500k products and 61% of our sales are digit