Commercial Lead Operations Analyst

Location:

4910 Tiedeman Road, Brooklyn Ohio

Hours: Monday- Friday 8:00am-5:00pm; flexibility required based on business needs.

Location: Hybrid opportunity requiring minimally 2 days in office per week.

Job Description

The Commercial Lead Operations Analyst, under leadership guidance, provides daily production support for commercial servicing applications and analyzes operational support processes. This role acts as a liaison among business units, technology teams, and external vendors to maintain system stability, data integrity, regulatory compliance, and efficient business operations. The analyst helps resolve critical operational and technology issues by assessing business impact, performing root cause analysis, evaluating cross-functional effects, and communicating solutions clearly to end users and key stakeholders. The role also supports operational improvement initiatives that deliver measurable benefits, such as increased revenue, reduced expenses, and improved client experience, while contributing to larger improvement efforts. In addition, the analyst develops reports and metrics to evaluate process performance and supports projects involving application changes, upgrades, remediation plans, and second and third line of defense exams. The Lead Operations Analyst also partners with stakeholders to prioritize work, plan effectively, and track tasks through completion.

Key Responsibilities

1. Application Support & Issue Resolution

• Provide day-to-day production support for commercial servicing applications.
• Investigate, diagnose, and resolve system issues, defects, and user-reported incidents.
• Perform root cause analysis and document findings with recommended corrective actions.
• Track and manage incidents through ticketing systems (e.g., Workfront, ServiceNow, Jira).

2. Business & Systems Analysis

• Act as a liaison between Operations, Servicing, Technology, and business stakeholders.
• Gather and document business requirements for system enhancements and defect fixes.
• Translate functional needs into detailed requirements for technical teams.
• Support backlog refinement, prioritization, and sprint planning activities.

3. System Testing & Validation

• Develop and execute test scenarios including:
  • Functional testing
  • Regression testing
  • User Acceptance Testing (UAT)
• Validate system changes to ensure they meet business and compliance requirements.
• Document test cases and results (e.g., using Jira Xray or similar tools).

4. Data Integrity & Reporting

• Monitor and validate data across systems for accuracy and completeness.
• Perform data reconciliations and identify discrepancies.
• Support reporting needs for operations, management, and regulatory requirements.

5. Process Improvement & Automation

• Identify opportunities to improve operational efficiency and reduce manual workarounds.
• Partner with stakeholders to implement automation or system enhancements.

6. Compliance & Risk Management

• Ensure system processes adhere to regulatory requirements
• Support audit activities by providing documentation, evidence, and system explanations.
• Maintain audit-ready documentation including procedures, controls, and test evidence.
• Identify and escalate risks, control gaps, or compliance concerns.

7. Release & Change Management

• Support system releases, upgrades, and patches.
• Participate in change management processes, including impact assessments and approvals.
• Validate system readiness post-deployment.

8. Stakeholder Communication

• Provide clear, timely updates on incidents, enhancements, and project status.
• Prepare executive summaries, dashboards, and operational reports.
• Facilitate meetings with cross-functional teams (Operations, Servicing, Technology, Risk, Compliance).

Required Qualifications

• Attention to detail in documenting and implementing requirements
• Highly organized, detail-oriented with the ability to thoroughly analyze and resolve issues
• Excellent written and verbal communication skills
• Ability to effectively manage change
• Ability to stay on top of task assignments
• Strong decision making and analytical skills
• Ability to facilitate research and resolution of sometimes less-than-straight-forward issues
• Strong aptitude to technology-based tools, Windows systems, software, and databases (i.e., Excel, Access, etc.).
• Interest, willingness, and ability to assimilate i