College Office Coordinator

Company Description

Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outstanding K-12 education in historically under-resourced communities. We have proudly built schools that reflect our student population, with more than 60% of our teachers and staff across our network identifying as a person of color. Uncommon currently manages 53 schools serving more than 20,000 students in five cities: Boston, Camden, New York City, Newark, and Rochester. We are proud that Uncommon graduates persist in and graduate from college at five times the rate of their peers nationally. We achieve this by offering strong academic, co-curricular, and social-emotional learning that prepares students for success in college and beyond.

Roxbury Prep consists of four schools serving students in grades 5 through 12. We believe in strong authentic relationships between teachers and students, supported by effective school systems and an engaging instructional model that enables students to flourish academically and personally. Roxbury Prep students have an impressive 98% college acceptance rate and collectively earned 1.3 million dollars in scholarships last year.

Job Description

The College Access & Success Coordinator is responsible for excellent educational programming that achieves the Uncommon mission of preparing its students for success at competitive four-year colleges and universities. 

ESSENTIAL DUTIES AND RESPONSIBILITIES (including, but not limited to)

• General Administrative Duties – Performs general administrative duties such as answering phones, ordering office supplies, and facilitating mailings and electronic submission of school documents to colleges.
• College Visit Coordination–Coordinates and schedules college admissions officer visits to school during the fall semester. Manages and tracks student requests to attend college visits. 
• Data Management – Manages the collection and input of student data including standardized test scores, contact information for partner colleges & universities, event RSVP and attendance, etc.
• Financial Management –Manages expense reporting and reimbursement requests for both the Alumni Coordinator and the Director of College Completion via purchase order software.  Assists Alumni Coordinator with gathering student materials and compiling reimbursement reports for the Alumni Book Scholarship.  
• Family Communication – Assists with the scheduling of seasonal parent meetings for college counselors. Communicates regularly with students and parents via hard mailings, email blasts, phone blasts and direct phone calls.
• Special Event Planning – Works with office staff on the planning, implementation and execution of all special programs and events.  These events include, but are not limited to mock interviews, college road trips, college fairs, essay writing retreats, Alumni Day, Senior Signing Day, Graduation, etc.
• Professional Development – Participates actively in all training and professional development sessions throughout the year
• Staff Relationships – Meets weekly with office staff to check in on departmental tasks and milestones. Reports to Director of College Counseling. Coordinates with the Operations staff regarding family paperwork and contact information.

SCHEDULE

• Be present and engaged throughout the school day, on a schedule approved by their Manager, in accordance with the School calendar.
• Work periodic evenings (school wide events such as report card conferences, student performances, etc.)
• Commit to continual professional growth, participating actively in department meetings, faculty meetings, and other meetings.
• Participate in an annual three-week staff orientation and training.

Qualifications

• 2-3 years of office experience preferred, ideally with an education agency
• Excellent communication skills, both verbal and written
• Strong interpersonal skills with students, parents, colleagues and community members
• Basic finance skills and comfort learning new finance processes
• Strong organization skills and attention to detail
• Excellent computer skills, including Microsoft Word, Excel, Publisher, PowerPoint
• Maturity and ability to work independently
• Must enjoy contact with children and parents
• Ability to manage multiple tasks and meet tight deadlines
• Prior experience working in schools and/or urban communities preferred
• Spanish or Portuguese language skills a plus but not required
• Able to lift and move packages up to 30 lbs.
• Bachelor’s degree required