CO Administrative Coordinator
Johns Hopkins UniversityAbout the role
We are seeking a CO Administrative Coordinator who will provide a wide range of administrative support for senior faculty position with extensive responsibilities for high level Johns Hopkins International patients, international research projects, and international donors to Johns Hopkins University.
Specific Duties & Responsibilities
- Provide a wide range of administrative support for senior faculty position involving screening of incoming calls, voicemails, emails, faxes and mail, including high level Johns Hopkins International patients, international research projects, and international donors to Johns Hopkins University.
- Coordinate complex, including multiple destination travel, both domestic and international, both for international patients (including heads of state or other political leadership domestically and internationally), international research programs with multiple international research institutions and universities, and procuring visas when needed, and reimbursement coordination with Johns Hopkins International and Department Finance Staff.
- Monitor office email account; update licenses; subscriptions; relevant articles from the peer reviewed journals and other media sources. Communication of patient/referring physician notes, including sensitive materials for patients as outlined above.
- Schedule other Departmental and University appointments and meetings that coordinate with activities outlined above.
- Prepare paperwork and coordinate research fellows with credentialing office and paperwork for medical students.
- Coordinate travel arrangements/reimbursements for visitors.
- Coordinate with Johns Hopkins University School of Medicine Continuing Medical Education Office for the 3 largest continuing medical education programs of the Department involving hundreds of in person participants and thousands of virtual participants each year.
Minimum Qualifications
- HS Diploma/GED and three years related experience.
Classified Title: Administrative Coordinator
Job Posting Title (Working Title): CO Administrative Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range: $18.00 - $33.50 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday, 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Oph Retina Service
Personnel area: School of Medicine
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