Clinical Contract Specialist

The Clinical Contracts Specialist (CC Specialist)/ Senior Clinical Contracts Specialist (SCC Specialist) are responsible for oversight and the timely development and approval of master/country/site level budgets and execution of Clinical Trial Agreement templates during the start-up stage of a Clinical Trial on a regional level (multiple countries). The CC Specialist/ SCC Specialist will work closely with Project Management, Regulatory & Start-Up, Clinical Operations, Finance, Legal teams, and the client to ensure finalisation of approved site budgets and execution of approved site Clinical Trial Agreements. The ideal candidate will be professional, analytical and possess excellent written and verbal communication skills.

Responsibilities: Contracts 

• Understand which Clinical Trial Agreement template is used by countries in Novotech geographies; and where site specific templates are applicable. 
• Independent review and amendment of Clinical Trial Agreements within agreed negotiation parameters and policies.
• Escalate Clinical Trial Agreements outside of agreed negotiation parameters and policies as required; and obtain guidance and approval by Legal and or Finance for any deviations.
• Serve as key communication liaison between Sponsor and Novotech.
• Manage assigned workload to deliver contract review at agreed service levels.
• Work closely with local team, Project Management, Clinical Services, Finance and Legal teams to facilitate timely execution of site Clinical Trial Agreement. 
• Acts as primary guide to Local Study team for site level budget and Clinical Trial Agreement negotiation, ensuring system tracking, legal and budget status is provided timely.
• Guides local team during the negotiation cycle to facilitate timely execution.
• Support preparation and finalisation of ancillary agreements as needed. 
• Facilitate the execution of contracts by company signatories.
• Track executed contracts in appropriate system and collect relevant metrics.
• Review and analyse any risk to Novotech and escalate to legal counsel or finance team, as necessary. 

• Serve as country point person for their country/region regarding Clinical Trial Agreements.

  Budgets 

•  Review and QC of the investigator grant (Master and Country budgets) using industry standard systems.
•  Review the study protocol to ensure protocol assessments are included and consult with Clinical Services Team to confirm completeness of the budget.
• Ensure industry standard of care concepts are incorporated into the budget and in line with Fair Market Value.
• Liaise with clients for their review/approval of Country budgets and sets internal budget parameters (low and high FMV benchmarks) with Sponsors.
• Create Site level budgets from the Country budgets and to provide both Country and Site level budgets to local study team for to use as an internal parameter and to start negotiation with sites
• Independent review and amendment of site budgets within agreed negotiation parameters. 
• Escalate site budgets outside of agreed negotiation parameters as required and obtain guidance and approval by client for any deviations. 
• Work closely with local study team, Project Management and Clinical Operations to facilitate timely finalisation of site budgets.
• Guides local team during the negotiation cycle to facilitate timely approval. 
• Track finalised budgets in appropriate system and collect relevant metrics. 

• Serve as country contact point person for their country/region regarding investigator grants.

  Other responsibilities:

• Attend to weekly Sponsor calls and present contracts and budget status (highlighting achievements, delays, identified risks and mitigation). 
• Managing multiple priorities and projects simultaneously while fostering positive relationships with both internal teams and external partners to support efficient trial start-up and overall clinical development timelines.

• Any other tasks as assigned by Line Manager.

  Senior Clinical Contracts Specialist In addition to the above, responsibilities are to: 

• Contribute to development and maintenance of contract and budget processes and tools. 
• Identify areas of inefficiency in process and make recommendations for improvements. 
• Assist with the development and delivery of training in the contracts and budgets area in conjunction with the Learning and Development department; and serve as a mentor to junior CC Specialists. Provides strategic leadership and works collaboratively with sponsors to develop mitigation approaches for complex and high-risk studies.

Qualification: Clinical Contracts Specialists (CCS)

• Bachelor’s Degree in a relevant field (science, law or other).
• Minimum 3 years’ experience in the cl