Clinical Administrative Assistant

General Statement of Duties: Provide full range of clerical and administrative assistance for the Rose Hill community.

Essential Functions and Responsibilities:

• Provide routine clerical support such as preparing correspondence and documents, filing, photocopying, and faxing.
• Provide routine technical support and assistance for IT network and equipment in conjunction with third-party IT service and support provider.
• Provides support for completion of required clinical documentation including obtaining, monitoring and updating all Releases of Information, and updating face sheets on a quarterly basis. 
• Meets with resident annually to update any necessary paperwork and provides communication to the case manager of its completion and return from resident/guardians.
• Responsible for filing clinical documentation in resident’s working file.
• Notify physicians, psychologist, and nurse when an appointment arrives.
• Maintains daily fire roster and resident sign out books.
• Answers the vestibule phone at Kelly Center.
• Assists the Visitor Center Administrative Assistant in managing records retention and disposal.
• Maintain inventory/control of office supplies and request purchase of supplies when needed.
• Maintains current knowledge of policies and procedures, implement, and uphold Rose Hill’s policies and procedures.
• Maintains confidentiality of all corporate, client and staff information.
• Acts as recording secretary for Case Management meeting and Performance Improvement Committee; prepares minutes for various other committees/meetings as assigned.
• Assists Performance Improvement Committee with data collection, audits and quarterly and annual reports to the Board of Directors.
• Provide regular reports to supervisor.
• Follow and enforce all established quality, safety, and sanitation regulations.
• Maintains resident roster and case management Assignment list.
• Complete special projects as assigned.

EDUCATION:  Associate degree in business or equivalent education and experience.

EXPERIENCE:  Two years’ related experience in a health care setting preferred