Clerical Assistant 2
Commonwealth of PennsylvaniaAbout the role
Posting number: N-2026-55230
Department: Department of Military & Veterans Affairs
Division: MV Prchg Sevc
Job classification: Clerical Assistant 2
Posting type: NCS External
Categories: Office and Administrative Support
Summary
NOTE: This posting will close on August 3, 2026 or after 25 applications are received, whichever occurs first.
Begin a meaningful role as a Clerical Assistant 2 with the Department of Military and Veterans Affairs, Purchasing Services. This position allows you to support purchasing tasks that keep daily operations running smoothly. You will help ensure important orders, records, and supplies are handled accurately. Join a team that values organization, reliability, and service to veterans.
Click here to learn more about the Pennsylvania Department of Military and Veterans Affairs. Apply today to join our dedicated team of professionals!
Examples of duties
This position provides clerical support to the purchasing office and storeroom functions, helping maintain accurate orders, records, and tracking systems for the Southeastern Veterans Center. As a Clerical Assistant 2, you will perform the following duties:
- Document Preparation: Type purchase requests, letters, memorandums, and forms and maintain records for pending and completed orders
- Cart Monitoring: Assist requisitioners with entering shopping carts and track their progress through the approval process
- Invoice Coordination: Contact the accounting office for invoice status updates and manage related communications
- Order Adjustments: Request adjustments or liquidations to purchase orders and forward required information to accounting
- Contract Tracking: Maintain service agreement spreadsheets and notify staff when contracts require renewal
- Vendor Communication: Obtain required paperwork from vendors and research pricing information for goods and services
Interested in learning more? Additional details regarding this position can be found in the position description.
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:00am to 4:00pm, Monday-Friday, with a 30-minute lunch.
- Evenings and weekends as needed.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Qualifications
QUALIFICATIONSMinimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Additional Requirements:
- You must be able to perform essential job functions.
Preferred Qualifications (not required):
- Previous experience working in a long-term care or large healthcare facility.
- Previous experience working in a purchasing clerical position.
- Previous experience in the following tasks: typing, data entry, filing, shredding, answering telephones, creating work orders, updating and maintaining policy and procedure manuals, proofreading, and filing.
- Previous experience working in SAP or SRM entering shopping carts and requisitions.
- Previous exper
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