Senior Executive Assistant

Career Category

Administrative

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve worked hard to become the professional you are today and are now ready to take the next step in your career. How will you put your skills, experience and passion to work toward your goals? At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Come do your best work alongside other innovative, driven professionals in this meaningful role.

Senior Executive Assistant

Live

What you will do

As a key member of the Global Marketing, Access & Capabilities (GMAC) team, this Senior Executive Assistant (SEA) role will be primarily responsible for complex administrative support activities supporting VP and Executive Directors/Directors level staff. This role will work closely with the other Administrative Coordinators and Executive Assistants within the organization.

Let’s do this. Let’s change the world. In this vital role the SEA’s administrative work assignments will be complex in nature requiring absolute discretion and confidentiality, as well as considerable tact, judgment, creativity, and initiative in resolving issues. The SEA must also be able to manage multiple priorities in a continually changing environment.

• Proactively manage the executive’s calendar with a focus on efficient time utilization and time conflict management, ensuring that VP and organization are appropriately represented at all forums
• Coordinate arrangements for and execute key tasks to effectively manage a variety of key business meetings while maintaining a keen awareness of and sensitivity to global time zones
• Schedule, coordinate, and track events reflected on VP’s engagement plan, including All Staff meetings and special events
• Execute and coordinate certain special projects such as team schedules, team building and onboarding needs
• Coordinate domestic travel arrangements amidst dynamic business requirements
• Answer questions/furnish information to keep the executive's time free of minor detail work, including screening certain meeting requests
• Timely preparation and processing of expense reports

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is a self-starter with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Ability to project a highly professional image consistent with dealing with senior Amgen executives
• Ability to collaborate cross-functionally with Senior Executive Assistants and Administrative Coordinators who support key business partners and operational activities
• Executive assistance experience in calendar management, domestic/international travel
• Ability to work with non-paper-based media SharePoint, iPad, BOX, Teams etc. to ensure that VP has required pre-read and briefing material in a convenient format
• Exceptional communication skills (oral and written)
• Outstanding interpersonal skills
• Flexibility amidst rapidly changing meeting and travel requirements
• Self-starter who can function autonomously
• Ability to pay close attention to detail and manage several projects simultaneously
• Excellent Microsoft suite and MS Team skills and knowledge of most Amgen systems
• Prepare meeting agendas and PowerPoint presentations for staff meetings as needed
• Positive, can-do attitude and team-centric approach

Thrive

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including:

• Comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts.
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-of