Job Description Summary

Department - Environmental Quality

Job Description

OPEN UNTIL FILLED

Job Type: Classified

Job Classification: 1266 - Executive Administrative Assistant III

Salary Grade: 15

Pay Range

Hiring Range: $68,931 - $82,721 Annually 

Pay Range: $68,931 - $96,512 Annually 

Range Explanation: 

• Hiring Range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

• Pay Range is the entire compensation range for the position.

The Executive Administrative Assistant III manages, plans and coordinates at an advanced level the administrative or support operations or services of a department or specific operating unit. Areas of assignment may include, but are not limited to, budget, finance, purchasing and warehouse management, personnel, and training and safety or other administrative or support functions. This position serves as the senior administrative contact for the division, coordinating high-level activities, meetings, and training, while providing leadership and guidance in confidential personnel matters.

This classification is in the unclassified service and is exempt from the Pima County Merit System Rules.

The first review of applications will be on 11/28/2025.

Essential Functions:

As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.

• Oversees and directs the management of administrative and support services, including fiscal, operational, and strategic functions for the division, and serves as the senior administrative contact for the division;

• Leads and coordinates division-wide activities, strategic initiatives, and high-level meetings, providing guidance on confidential personnel matters and sets priorities for scheduling meetings and training;

• Manages the acquisition, allocation, and distribution of supplies and equipment across the division, ensuring compliance with purchasing guidelines and optimizing resource utilization;

• Develops, revises, and enforces complex departmental policies and procedures to align with division goals, and conducts comprehensive reviews of policies to enhance operational effectiveness;

• Collaborates in the design and implementation of automated information systems, providing strategic recommendations for optimizing technological integration across the division;

• Oversees the collection, analysis, and reporting of data for division-wide activities, and prepares executive-level reports, including mandated County/state/federal submissions, ensuring compliance with legal and regulatory requirements;

• Directs the submission, review, and archiving of critical reports, forms, and records for the division, ensuring proper documentation and adherence to reporting standards;

• Leads the development and execution of comprehensive training and professional development programs for staff, County employees, and external stakeholders, while representing the division at high-level meetings and committees;

• Oversees and approves the creation of Maximo Work Orders and Service Requests for division-wide projects, repairs, and maintenance, ensuring timely execution and accurate billing;

• Manages complex financial tasks, including the creation and oversight of delivery orders, payment requests, contracts, and other critical financial documents within the County system, ensuring budgetary compliance;

• Administers and oversees complex personnel matters, including IT access requests and modifications for staff, and coordinates personnel moves with other departments to optimize operational efficiency;

• Takes strategic ownership of the division's intranet page, ensuring it aligns with division goals, and oversees the submission and tracking of Print Shop requests, as well as Plans and Appraisals for the division.

Minimum Qualifications:

Bachelor’s degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupation