Senior Administrative Assistant

THE SALVATION ARMY

NORTH & CENTRAL ILLINOIS DIVISION

Ray and Joan Kroc Corp Community Center

JOB DESCRIPTION

 

 

JOB TITLE:                  Senior Administrative Assistant

LOCATION/DEPT:       Kroc Center

REPORTS TO:             Kroc Corps Officers and Operations Director

FLSA CATEGORY:      Non- Exempt

STATUS TYPE:            RFT

PAY GRADE:               405

PAY RANGE:               $22.57-$27.09

 

WHO WE ARE

At The Salvation Army, we are dedicated to Doing the Most Good. We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors

KROC CENTER CHICAGO VISION: Kroc Center Chicago is a community center where families, individuals and relationships thrive in the name of Jesus.

JOB SUMMARY

The Senior Administrative Assistant provides high level administrative, operational, and organizational support to the Kroc Corps Officers and Operations Director, serving as a key liaison for staff, community members, donors, and other stakeholders. This role manages executive calendars, meetings, correspondence, records, payroll and grant support, donor communications, and office operations while maintaining strict confidentiality and supporting the mission of The Salvation Army.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Executive and Administrative Support

• Provide executive-level administrative support to Corps Officers and the Operations Director
• Manage calendars, schedule appointments, coordinate meetings, prepare meeting materials and take minutes at all meetings.
• Assist with employee engagement activities
• Draft, prepare, and distribute correspondence, reports, and presentations.
• Coordinate travel arrangements and related logistics as needed.
• Maintain confidential files, records, and documentation.
• Prepare board meeting materials and support special projects.

Office Operations

• Receive, sort, stamp, and distribute incoming mail.
• Maintain organized filing systems and office records.
• Ensure administrative offices remain organized and adequately supplied.
• Order and maintain inventory of office supplies for all departments.

Donor and Community Relations

• Prepare and send donor acknowledgments and handwritten thank-you notes.
• Coordinate invitations and communications for community events and special functions.
• Assist with planning and administrative support for quarterly community meetings and other events.

Financial, Grant, and Payroll Support

• Support the Corps Officers and Operations Director with bi-weekly payroll processing for direct reports.
• Assist with data entry of Kroc Standards and completion of statistics.
• Coordinate with Officers and Operations Director the completion of performance reviews
• Act as a filter for member complaints.
• Review payroll authorizations and verify the accuracy of reported hours worked, overtime, and supporting documentation.

Additional Responsibilities

• Serve as a professional representative of The Salvation Army in all internal and external interactions.
• This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

REPORTING RELATIONSHIPS

This position reports directly to the Corps Officers and Operations Director

In carrying out the respon