Executive Coordinator for the Chief Financial Officer -000918

The Executive Coordinator provides high-level administrative and project support to the Chief Financial Officer. As an extension of the CFO, this position plays a crucial role in daily operations, administration, communications and project management. As a trusted member of the Executive Team, be a confidante on topics related to strategy, priorities and operations. This position will be a key stakeholder in both confidential and highly visible projects across the County. This position should be able to exemplify operational excellence by being tactful, professional, adaptable, and positive. This position requires high discretion and the ability to exercise sound judgment in various situations.

Required Tasks

• Communication and Correspondence
  • Act as liaison between CFO and interna/ external stakeholders
  • Screen and prioritize emails, phone calls and other communication
  • Draft correspondence including emails, memos, and briefs
  • Assist in preparation and review of presentations, project plans, memos, and other documents
• Provide significant support to CFO, Chief of Staff, and other Executive Leadership on priorities; Coordinate, support, and/ or manage special projects and initiatives as directed by CFO, including:
  • employee engagement activities,
  • branding,
  • event planning;
  • and other tasks as needed.
• Calendar Management
  • Anticipate needs and proactively prepare CFO for meetings/ activities.
  • Prioritize people and tasks to determine how to schedule (duration, attendees, etc.).
  • Establish/ Determine/ Maintain meeting preferences.
  • Confirm if any non-work tasks should be in the calendar that is helpful to the EA – exercise, personal appointments, networking, meals, etc.

Educational Requirements

• Bachelor's Degree or equivalent required.

Experience Requirements

• Seven (7) to Ten (10) years of clerical/administrative experience in an office setting, preferably supporting senior or executive management required.
• Demonstrated proficiency with Microsoft Office365 Applications (Excel, Word, PowerPoint, Teams, SharePoint).
• Local government experience preferred (or a structure with an elected/ appointed board or similar governance)

The Charter County of Wayne

The Charter County of Wayne is Michigan's largest county. We are home to 34 cities and nine townships. From Rockwood to Livonia, from Sumpter Township to the Grosse Pointes, each community in Wayne County offers residents and businesses a unique blend of opportunity to live, work, play and raise families.

Headquartered in Detroit, our largest city and the automotive capital of the world, Wayne County offers a diversified economy and high standards for our residents' quality of life. Our history is rich and we take pride in being one of the most diverse communities that values culture, arts, and world-class amenities.

Wayne County provides leadership that ensures the County operates efficiently, effectively, and responsibly. We provide transparently while building a stronger County inclusive of collaborations, innovation, and a clear focus on serving our residents.

Administration Focus

Public Health Response

Economic Response

Fiscal Responsibility

Operational Efficiencies

Economic Development

Infrastructure Maintenance & Enhancements

Access to Health Care

Community Support

Homeland Security Emergency Management

Parks & Recreation