CFAES Columbus Facility & Events Coordinator

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Job Title:

CFAES Columbus Facility & Events Coordinator

Department:

FAES | Dean-VP Operating

Under the direction of the CFAES Events Manager, serves as the first point of contact for events taking place at the Nationwide and Ohio Farm Bureau 4-H Building, Agricultural Administration Building Auditorium, facilities at the Waterman Agricultural and Natural Resources Laboratory including: Kunz-Brundige Franklin County Extension Office, Controlled Environment Agriculture Research Complex, and Multispecies Animal Learning Center.

Duties include event request intake, booking management, fiscal support, website updating and supporting day-of event execution.

Additional CFAES Columbus campus facilities may be added as part of this portfolio based on the evolution of the position and college infrastructure.

On-site staffing is required.

Duties and Responsibilities

Event Request Approvals and Relationship Management – 30%

• Monitoring incoming requests.

• Managing event request updates (dates, times, # of guests, locations, overall scope) in scheduling software.

• Customer relationship management.

• Informing customers/event sponsors of OSU Minors Policy requirements when bringing minors onto campus.

• Providing tours for new business prospects.

Fiscal Support – 30%

• General budget awareness and transaction reconciliation.

• Issuing quotes & invoices.

• Modifying and reissuing invoices with prior errors or needed adjustments.

• Ordering supplies and other consumables.

• Deposit pickups and armored truck coordination.

• Rental rate monitoring and adjustment coordination; publishing rate sheets, notifying customers/event sponsors of relevant updates and providing feedback for future updates.

Website Updating – 10%

• Updating rates and public-facing information as needed.

• Updating social media as needed.

Event Execution – 20%

• Assisting in event setup and teardown as needed.

• Day-of event point-of-contact for event sponsors as needed.

• Building staffing and on-site event management as needed.

Administrative Responsibilities – 10%

• Routine coordination with CFAES Columbus Facility & Events Associate to communicate event intake/churn updates, fiscal support updates, etc.

• Assists CFAES Columbus Facility & Events Associate in staff training of all systems and applications.

Education/Experience

High School diploma or GED and 2 years of relevant experience. Preferred 4-6 minimum years of relevant experience and Associate degree.

Facility and/or event experience desired. Fiscal/procurement experience desired; Microsoft Office Suite experience required; Background in event software knowledge/use desired.  Background in fiscal support and administrative software, such as Workday, desired.

Additional Information:

The hourly range for this position is $19.09 - $25.10. Pay offer will fall within this range, based on internal equity, unit’s available budget, and the candidate’s qualifications.

Location:

4-H Center (0191)

Position Type:

Regular

Scheduled Hours:

40

Shift:

Fir