Global Payroll Administrator

Trintech is currently looking for a Global Payroll Administrator to support Trintech’s most valuable asset – our employees. We are seeking candidates to administer domestic and international payroll processes in our fast-paced, high-growth, team-oriented environment.

The Global Payroll Administrator will be responsible for handling all payroll preparation and processing duties within UKG Pro, our HRIS and payroll solution for domestic payroll, and coordinating with our In-Country Payroll Partners (ICPs) for our international payrolls.  Working closely with our HR Manager, Accounting and Finance teams, our ideal candidate is a highly organized, professional who understands the complex nature of processing payroll.  The Global Payroll Administrator must be detail-oriented and diligent; and committed to accuracy in all transactions and communications.

What You'll Do 

US Payroll:

• Full-cycle processing semi-monthly US payroll for employees in 20+ states while incorporating payroll data from multiple internal departments and external benefit providers
• Review and process hours from a timekeeping system on a semi-monthly basis and import to the payroll module. Follow up with supervisors to resolve timekeeping timely
• Assist with payroll compliance matters such as multi-state/multi-jurisdiction tax withholding, garnishments, and key annual audits (e.g., 401k, workers compensation, external financial audits)
• Reconcile and validate 401k/Roth contributions and resolve discrepancies
• Review W-2s and ensure they are issued both accurately and on time
• Review, monitor, and calculate wages, tax deductions, overtime, and other payroll elements according to state and federal laws
• Process and monitor garnishment orders
• In partnership with the HR Manager, ensure compliance with employee, employer, and unemployment taxes in all necessary states

International Payroll:

• Assist with our international (monthly) payrolls in Australia, Canada, UK, France, India, Germany, Denmark, and Norway.
• Gather, organize, and compile monthly changes to payroll (eg, new hires, commissions, terminations) into payroll spreadsheet templates unique for each of the eight countries and submit timely each month to our external international payroll processors (each country has a different external payroll processor).
• Audit, review, and approve each country’s payroll after they are sent back by our external partners to ensure accuracy and timely funding.
• Conduct all post-payroll procedures, including submitting final payroll reports to relevant internal teams and sending paystubs to employees

Operations and General:

• Maintain supporting documentation and authorization for all changes
• Monitor payroll inbox and respond to payroll-related questions promptly and effectively
• Maintain good recordkeeping practices and payroll files
• Assist in implementing, writing, and maintaining standard operating procedures
• Serve as first point of contact for employee questions in a timely manner
• Prepare and calculate special or off cycle checks on demand (termination pay, etc)
• Effective collaboration with the global HR, Accounting, and Finance teams on general payroll matters with cross functional impact.
• Ensure accurate coding on all earnings and deductions for accounting
• Prepare and manage reports on a quarterly and annual basis, including ad hoc reports

Special Projects:

• Assist with payroll implementation of new HRIS, as needed
• Assist with establishment of payroll setup in new countries, as needed
• Assist with internal and external audits, as needed
• Other duties as assigned

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

• Excellent communication, interpersonal, and organizational skills
• Strong attention to detail and accuracy
• Advanced analytical skills with the ability to audit and find discrepancies
• Demonstrated advanced-level experience with Microsoft Excel, including pivot tables and lookup functions
• Experience handling sensitive information
• Certified Payroll Processing (CPP) or Fundamentals of Payroll (FPC) certification is preferred
• Bachelor's Degree in Accounting, Business, or related field of study preferred
• 3-5 years’ experience in a payroll position or HR position with payroll responsibilities

ESSENTIAL FUNCTIONS:

• Ensure accuracy and compliance in all responsibilities and tasks
• Establish and maintain excellent relationships with business leaders and employees
• Maintain a high degree of integrity and ability to work with confidential information
• Maintain knowledge of trends, best