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• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Outreach is seeking a Proposal and Award Generalist – Post-Award to play a vital role in supporting the mission of the unit. The purpose of this position is to provide post-award administration expertise to a portfolio of departments within the Outreach.

Responsibilities of this role include:

• Oversee all post-award administration duties in the assigned departments including but not limited to processing, monitoring and closing contracts and grants from various federal, state, local agencies and private companies and foundations.

• Maintain knowledge of funding policies, regulations and procedures to assist with the administration of awards and to assist in the determination of the allocability, allowability, reasonableness and consistency of costs. 

• Use and interpret award guidelines, regulations and policies to effectively guide departmental offices in managing their grants.

• Supervise and train junior post-award staff. 

• Serve as a liaison for all stakeholders in grants administered by Outreach, including but not limited to other Penn State offices, sub-awardees, third-party partners, etc

• Develop best management practices for awarded including tools to track post-award documentation due dates, including process to ensure compliance to award’s terms and conditions

• Ensure grants are set-up in SIMBA, prepare budget revisions, process no-cost extension requests and other special approval requests, close accounts.

• Prepare monthly/quarterly/annual reports for sponsor, development, and corporate foundations review and approval

• Meet with Principal Investigators (PI) regularly to review financial reports, expenditures, resolve issues, spending progress and spending plans.  

• Prepare and submit financial documents for awarded funds, including but not limited to specialized invoicing, SAP Concur expense reports, sub-award non-PO invoice payments, purchase orders, etc.

• Prepare and submit salary distributions, salary redistributions, and wage tra