Office Manager

Company Description

About KIPP DC:

By 2025, KIPP DC will build upon two decades of proven results to develop into a more impactful, innovative, and inclusive school system that provides joyful, identity-affirming learning experiences so that all students and alumni achieve extraordinary outcomes. We are a network of 20 schools educating 7,300 students and employing 1,400 teachers, leaders, and staff members dedicated to our mission.

 Our work is grounded in a commitment to excellence, equity, and justice. We believe all students have the right to rigorous, relevant, and joyful learning experiences led by exceptionally talented and diverse educators who promote student achievement and a sense of belonging. We pride ourselves on providing unparalleled professional development and leadership opportunities. We acknowledge the demands of the teaching profession and continually seek to improve sustainability, benefits, and support for teachers. We seek out teachers who are passionate about educational equity, driven by student and family relationships, and constantly seeking to grow.

Job Description

POSITION OVERVIEW:

KIPP DC seeks a welcoming, organized,  detail-oriented Office Manager to work in one of our elementary schools. The school-based Office Manager will be expected to effectively manage the school team’s needs, communicate with students, family, and staff and manage systems essential to the school community. The Office Manager should have the ability to multi-task throughout the day, and the knowledge of the laws, rules, procedures, and programs specifically related to the operation of our charter school. This salaried, non-exempt role reports to the Principal and works closely with other members of the school-based support team.

KEY RESPONSIBILITIES:

Office Sales/Office Duties

• Answer phones, check voicemails, and welcome visitors into the building and the door in a friendly and professional manner
• Regularly communicate with parents via phone and email to communicate absences, transportation, and student illness
• Order office supplies and other supplies if needed
• Perform other clerical tasks as needed – including but not limited to calling for lunch forms, missing report cards, residency forms, and/or medical records, and collecting other forms from students
• Gather and distribute mail daily
• Order office supplies and ensure staff lounge is stocked and organized

Student Data Management

• Support attendance monitoring, family outreach and intervention and work in coordination with school leaders, family liaisons, and MHPs
• Call absent students daily and log this information into student data system
• Make phone calls to students who have 5 tardies (each time) and log into PowerSchool
• Give the administration team daily, and weekly, attendance/attendance phone call updates
• Collaborate with the family liaison on monthly attendance audits of PowerSchool, OLAMS, and Paychecks 
• Support with parent communication and document distribution, including but not limited to report cards, family newsletters, etc.
• Support school in successfully enrolling and re-enrolling students

Compliance

• Assist with monthly and annual reporting 
• Enter updated emergency contact forms quarterly into PowerSchool
• Ensure 2 days of un-expired food and water are on hand for an emergency situation
• Ensure flash lights, battery powered TV, and a battery powered radio are on hand for an emergency situation

Events

• Support organization of school trips and events
• Help to prepare for and work at family outreach events, back to school night, etc.
• Order/pick up food or other supplies for events

General

• Assist in distributing student lunches, should lunch administration need support
• Serve as a full-time and engaged member of KIPP DC's staff, including accompanying students on field trips, assisting with student recruitment and enrollment, volunteering at Saturday school, and doing whatever it takes for our students and teachers to be successful.
• Will perform other office related tasks that will aid the functioning of the school.

Qualifications

Compensation & Benefits:

• When it comes to compensation, at KIPP DC we strive for clarity, equity, and to be highly competitive. We look at compensation benchmarks in schools across DC. Office Manager salaries are non-exempt and start at $40,206 and increase with years of experience. Please see the salary scale here.
• KIPP DC offers a robust benefits package