Fiscal & Business Specialist

The department of Administration & Finance provides financial support to the institution, including monitoring and reconciliation of all central source accounts, expenditure oversight, and reconciliation of revenue.

This position is the primary contact and first recipient of requests for all purchasing, travel, foundation requests, reconciliations and other ad-hoc finance work. This person is often the 'preparer' in the approval process, with the Manager approving followed by the accountable officer.

Purchasing

• Reviews purchase requests and processes with adherence to USF Policies
• Services as a liaison between the academic departments, colleges and vendors regarding contracts, quotes, billing statements & payment terms.
• Verifies available budget and determines the proper purchasing mechanism.
• Reviews vendor invoices for completeness, accuracy and approvals.
• Processes changes to purchase orders as needed.
• Ensures all documents are transmitted to Accounts Payable for payment.
• Coordinates with USF St. Petersburg Campus Computing regarding technical purchases and UTSB approvals.
• Processes orders and departmental P-card (credit cards), reconciles transactions to supporting documentation and ensures accuracy of coding in the finance system.

Travel

• Arranges and coordinates travel for college staff, students, employee candidates, consultants, and guests using the Archivum system.
• Ensures compliance to University policies and procedures.
• Verifies available budget and determines which transactions are acceptable for p-card use or traveler reimbursement.
• Responsible for timely processing of the travel authorization requests, cash advances, and travel expenses reports.

Miscellaneous

• Run budget reports on a monthly basis, reconcile departmental accounts and submit with supporting documentation for review and approval by the Fiscal & Business Manager.
• Manage payments from Foundation Funds and ensure compliance with guidance.
• Maintains departmental asses logs and manages inventory.
• Prepares or certifies payroll as needed.
• Other fiscal tasks as required.

Minimum

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College of other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Preferred

Bachelor’s degree preferred or appropriate other work-based experience. Knowledge of USF Travel and Purchasing processes/procedures along with knowledge of Business Systems., Understanding of budgets and financial processing.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an
alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF‘s rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida’s best large employers, ranked No. 1 among the state’s 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF 

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF