Executive Admin Assistant

If you're passionate about being part of a diverse organization that enables a Fortune 100 company with nearly $70 billion in annual sales to deliver innovative business solutions with excellence, then Nationwide's Legal team could be the place for you! At Nationwide®, “on your side” goes beyond just words. Our customers are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care.

If you’re passionate about service to others, join us and help promote and protect Nationwide’s strong culture of compliance and ethics!

The position will report to the leader of the Office of Ethics and provide administrative support to both the Office of Ethics and the Governance & Shared Services team. Both programs reside within the Office of Compliance & Ethics (OCE).

In addition to the job description summary and key responsibilities discussed below, we’re looking for someone who has:

• The ability to actively manage calendars for leaders of both programs.
• The ability to leverage modern technology – including Microsoft Office suite of solutions as well as AI and other automation tools – to increase efficiency and effectiveness.
• The ability to remain curious, think independently and critically, and maintain confidentiality.
• Exceptional communication skills – written and verbal – and can connect with people and convey complex, confidential and/or sensitive information in a clear, concise, and empathetic way.
• A commitment to honesty, integrity, and collaboration.

This role will also need to go beyond traditional administrative support for the Office of Ethics, acting as a trusted assistant to help execute projects and initiatives that may at times be complex and/or highly confidential.

This is a hybrid work schedule, within which the Executive Administrative Assistant will come into the office 3 days/week.

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Job Description Summary

Are you a problem solver and detailed oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you!

As an Executive Administrative Assistant, you'll perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leader(s) and their team. You'll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office.

Job Description

Key Responsibilities: 

• Focuses on both daily and longer-range calendar for multiple leaders and teams. Manages leader's personal calendar as directed. 

• Coordinates travel plans for leader(s) and team and makes mid-trip changes quickly when required.

• Compiles information for reports and presentations. 

• Screens communications for action items and due dates, bringing key items to the leader's attention. Initiates necessary actions, e.g., follow-ups, prioritizations, action required, etc. Drafts responses for executive review, implementing their style into all communications. Rarely seeks guidance on email replies. 

• Provides assistance with office procedures or processes that help the team be more productive and efficient. 

• Monitors departmental expenses, processes expense reports in a timely manner and monitors expense reports submitted by executive and staff for accurate reporting. 

• Manages budget for meeting planning. Conducts quality checks on invoices/accounts payable. Inputs travel expense and other expenses for payment; reviews and passes to office budget coordinator. 

• Keeps current on Nationwide procedure changes, Human Resources policy changes, business environment, etc. that impact department level plans.

• May participate in special projects as assigned.

May perform other responsibilities as assigned.

Reporting Relationships: Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role. 

Typical Skills and Experiences: 

Education: High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial. 

License/Certification/Designation: Administrative professional certification(s) such as Certified Administrative Professi