Business Manager A

Title: Business Manager A

State Role Title: Gen Admin Supv I/Coord I

Hiring Range: $66,891.00 - $72,575.25

Pay Band: 4

Agency: Virginia Department of Health

Location: RAPPAHANNOCK-HQ

Agency Website: https://www.vdh.virginia.gov/rappahannock/

Recruitment Type: General Public - G

Job Duties

Supervises and/or performs administrative services typically for a segment of a health district/central office unit. The focus is typically on daily operations other administrative activities shared with a higher-level administrator, manager or professional. Positions supervise at least two functions: finance, human resources, and facilities management, contract management, procurement. Duties may include: collects, compiles and analyzes staffing data; HR management; researches and identifies available funding sources; collects and analyzes data; writes grants for review by supervisor; facilities management; analyzes data for business needs assessment under supervisor’s direction; supports implementation of programs; assists with program planning and execution.

1. Performance Management (Supervisors Only)
• Assesses staff skills, abilities and areas in which training would proactively and fairly assist in performance attainment
• Establishes and reviews work assignments and priorities, and resolves related managerial/supervisory issues in conjunction with program management and Human Resource staff
• Ensures relevant training and workplace safety for staff and conducts appropriate performance monitoring and appraisals
2. Fiscal Management & Budget Support
• May prepare budget forms and documents for supervisor in support of budget preparation and development
• Researches, collects and analyzes data for budget and other fiscal preparation and development
• Provides supervisory guidance on accounts receivable and payable processes and procedures
• Prepares fiscal reports
3. Facilities & Resource Management
• Responsible for facility management and general services for an office or district, including maintenance, renovations, repairs, leases and relocations
• Evaluates and coordinates facility needs
• May serve as a liaison for contracts and provide input towards future costs to assist budget planning
• Coordinates with OPGS or Emergency Coordinator to assure space needs and updates to spaces are compliant with building codes and safety requirements
• Serves as a point of contact for various resource coordination to include, but not limited to technical advice and coordination for telecommunications, tracking and monitoring of fixed and controllable assets
• May serve as a point of contact or oversee fleet management coordination for office or district
• May serve as a liaison for VITA Support and Reconciliation
4. Contracts & Procurement
• Supports department managers with selecting appropriate resources to meet program needs in cost-effective manner
• Ensures procurements are completed in accordance with federal, state and agency policies and procedures
• Provides supervisory guidance and oversight on contract and procurement policies and procedures
5. Records Maintenance
• Maintains records in accordance with Records Maintenance policies and procedures
• Assures staff are aware of records retention requirements and maintain records in accordance with established policies and procedures
6. Other Duties
• May be required to perform other duties; may include functions in support of an emergency declaration

The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. 

Minimum Qualifications

• Knowledge of principles/practices of government/agency administrative and fiscal functions
• Ability to perform fiscal, bookkeeping and accounting related duties associated with maintenance of fiscal information, following established procedures in support of a district's administrative operations
• Exercises discretion and judgement to classify, proof and post transactions to journals and ledgers
• Ability to conduct cost-benefit analysis to make informed decisions to management
• Ability and understanding of time and effort (T & E)
• Knowledge of facility management principles to include OSHA, maintenance, contracts, utilities, security and employee access
• Experience supervising or