2025 SESSION Administrative Assistant

Title: 2025 SESSION Administrative Assistant

State Role Title: 2025 SESSION Administrative Assistant

Hiring Range: $22.00 per hour

Pay Band: UG

Agency: House of Delegates

Location: General Assembly Building

Agency Website: https://virginiageneralassembly.gov/

Recruitment Type: General Public - G

Job Duties

Direct Support to Delegate(s) – Primary Duties:
• Present a positive first impression for the Delegate’s office; be a cordial and helpful gate keeper to visitors/lobbyists; display pleasant phone interactions; take accurate messages for each Delegate and execute administrative duties as assigned by the Delegate’s Legislative Assistant.
• Administrative tasks may include (but are not limited to): maintain Delegate’s calendar; process mail; create/review/correct spreadsheets for mailings; prepare constituent letters and honor roll letters/certificates; prepare mail merges; maintain filing systems; schedule group visits; reserve conference rooms; create and maintain data bases; order office supplies, publications, forms; respond to invitations.
• Collaborate with Document Support Services to complete larger mailings.

Document Support Services – Primary Duties:
• Process mass mailings by merging and printing a variety of constituent letters; honor roll letters and honor roll certificates.
• Enter data from delegate survey results.
• Serve as short-term substitute supporting a Delegate office when needed.

Minimum Qualifications

Knowledge, Experience & Skills Used in Positions:
• Proficient in Microsoft Word, Excel and Outlook.
• Good organizational and time management skills.
• Good verbal and written communication skills.
• Strong interpersonal skills.

Additional Considerations

Other Responsibilities:
• Team Player – take initiative to assist others on administrative staff.
• Strive to execute all duties with professionalism; integrity; show mutual respect toward colleagues, House Members/Staff, and the public.
• Contribute toward achieving success for the Clerk’s Office and HOD Members.
• Adhere to Non-Partisan/Confidentiality requirements.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This is a seasonal/hourly/temporary position with a start date of January 3, 2025 and end date of February 21, 2025. No discretionary time off is permitted.
Mandatory training dates: December 10-12, 2024.

Contact Information

Name: Anne Riordan

Phone: 804-698-1701

Email: ariordan@house.virginia.gov

 

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.