Temporary Administrative Associate - Office of the President - (UTEMPS)

Job Posting Title:

Temporary Administrative Associate - Office of the President - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until Dec 20, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is December 20, 2024. The selected candidate must have a current/valid Texas driver's license and a clean driving record. This assignment will be benefits-eligible.

Purpose

This position will assist the Director of External Relations and External Relations staff in the Office of the President with a multitude of important administrative tasks requiring accuracy and attention to detail. This is a position of special trust.

Responsibilities

• Daily functions of the position: Format, proofread, and print correspondence. Prepare packages and envelopes for large mailouts.

• Compile lists of information with a large volume for accurate record keeping. Assist with various administrative tasks related to performing arts and athletics.

Required Qualifications

Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience, including one year of experience at the Administrative Assistant level. Demonstrated attention to detail. Excellent interpersonal and written communication skills. Ability to multitask and manage competing priorities in an environment with frequent interruptions. Ability to follow directions and learn new processes. Ability to work proactively with minimal supervision. Competency with Microsoft Suite. Professional demeanor. Extensive experience in a position that demonstrated advanced competency in direct customer service, problem-solving, or related job knowledge. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Bachelor's degree. Experience using DocuSign, Qualtrics, and a CRM system. Demonstrated organizational ability and ability to work under pressure. Experience in identifying and resolving problems in a timely manner. Experience working in higher education or environment with a high level of confidentiality.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three-year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Hourly Rate

$24.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment, Use of manual dexterity, Repetitive use of a keyboard at a workstation

Work Shift

• Hours per week - 40

• The work schedule is from 9:00 a.m. to 6:00 p.m.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and