Contracts Coordinator

Job Description

*ONLY OPEN TO CURRENT FULL-TIME ANNUALLY PAID PARKS EMPLOYEES*

Major Responsibilities

- Under general direction, with wide latitude for independent initiative and judgment, work closely under the Director and Deputy Director of Contracts Unit to perform all required procurement tasks and ensure compliance with city and agency procurement policies.
- Draft and review bid specifications, review and analyze bids, perform vendor responsibility checks, process contract registrations, and monitor vendor compliance with the city’s Minority and Women Business Enterprise (M/WBE) program and prevailing wage requirements.
- Perform contract administration post registration which includes issuing and monitoring work orders, reviewing vendor invoices for accuracy, performance evaluations and ensuring vendor is in compliance with contract requirements.
- Update, monitor and ensure databases including PassPort, FMS, CBRET and DART contain accurate and current information. Review these databases weekly and identify any issues and address those in a timely basis.
- Generate and review contract expenditure reports and ensure that funds are appropriately encumbered and flag any shortfalls or overages.
- Train agency Project Managers and vendors in the contract process, requirements and PassPort system.
- Work with agency staff and oversight agencies on all aspects of contract compliance.

Work Location: Arsenal West, Manhattan

How to Apply: Go to cityjobs.nyc.gov and search for Job ID# 717752.

All applicants must apply via cityjobs.nyc.gov. The City is no longer using ESS to accept applications.

*Current Employees please include your ERN on your cover letter and resume.

NOTE: All resumes must be received no later than the last day of the posting period. References required upon request.

nyc.gov/parks

MOVEMENT IN THE FACE OF CIVIL SERVICE LISTS IS PROHIBITED UNDER CIVIL SERVICE LAW.

For information about applying for Civil Service Exams go to: Civil Service Exams - Department of Citywide Administrative Services (nyc.gov)

COMMUNITY COORDINATOR - 56058

Qualifications

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.