The Clinical Administrative Coordinator reports to the Associate Dean of Clinical Affairs and Community Outreach; College of Pharmacy. Clinical Administrative Coordinator for the College of Pharmacy (COP) is responsible for providing administrative, and general office support to the Associate Dean of Clinical Affairs and Community Outreach, and Department of Experiential Education.

ESSENTIAL DUTIES AND RESPONSI­­BILITIES

• Assists with assigning student clinical placements through site solicitation, placement selection, data management, and communication with students and preceptors.
• Provides general operational and administrative support for all aspects of the experiential program.
• Communicates and problem solves regularly with clinical sites regarding scheduled clinical placements/changes, requested student and preceptor evaluations, and other general questions.
• Assists with the intern pharmacist licensure process, which includes communicating with students, preparing education affidavits. Additionally, Live Scan appointments are coordinated for intern pharmacist applicants (first-year students) as well as pharmacy license applicants (fourth-year students).
• Updates affiliation agreements with sites as required and annually updates the COP Program liability coverage. This includes creating the affiliation agreement templates and obtaining required signatures via DocuSign®, email, or fax.
• Updates and maintains E-Value® database, such as its home page resources, students, faculty, and adjunct faculty, sites, site affiliations, site availability, evaluations and coursework, and other related materials.
• Communicates and forwards necessary material to developing new sites including appropriate clinical affiliation agreement templates, rotation requirements, rotation goals and objectives, clinical manual and verification of current liability insurance, provider license(s), and board certifications.
• Communicates and assists international and out of state site contacts with logistics of student placements including tuition, travel and housing arrangements, and all required documentation.
• Maintains clinical student files, evaluation and coursework compliance, student status changes, and databases.
• Maintains clinical year files to include credentialing information, affiliation agreements, general correspondence, and student evaluations.
• Communicate with and guide students to complete their student portfolios, immunizations, and annual background checks, drug screenings, and certifications.
• Manages student health records to ensure all immunizations, paperwork, and site-required documents are complete prior to site rotations. This includes maintaining and updating the site-required documents database and acting as liaison between clinical sites and students.
• Builds relationships and communicates with clinical coordinators and university relations personnel at affiliated sites.
• Responsible for communication with the Registrar’s Office, verification of clinical year student course registration, and documenting changes to students’ rotation course assignments.
• Assists Associate Dean for Clinical Affairs with training students, faculty, and adjunct faculty in navigating the E-Value® database, which includes updating materials for training sessions.
• Assists in the coordination of and attends Experiential Education Committee, Preceptor Advisory Council meetings, and Experiential Focus Group meetings, which includes supportive documents, and filing and distributing agendas and meeting minutes taken
• Maintains and updates the rotation year curriculum binder, manuals, and documents for the accreditation process. This involves data organization and report management of all assessment data.
• Uses Micros