Sr. Procurement Analyst

Hanwha Q CELLS USA Corp (“HQC US”) develops, invests, and delivers solar photovoltaic (PV) and battery energy storage systems (BESS) projects through Engineering, Procurement, Construction (EPC) services in North America.
The company brings a decade of global leadership in solar PV to deliver utility-scale power generation plants customized for local and regional energy markets. HQC US offers the full spectrum of PV solutions – from the core technology of cells and modules to large-scale project development and investment. With proven capabilities across the solar and battery storage value chain, HQC US minimizes uncertainty and risk and helps customers achieve a higher return on their investment in renewable energy.
The Procurement Specialist (Project Services) is responsible for supporting the purchase process for capital equipment (pile drivers, tooling, vehicles, etc.), rental equipment, tooling and other items needed to support HQC US field teams, from RFP to purchase order/contract execution. Primary responsibilities include but are not limited to: identifying and pre-qualifying vendors, managing NDA process, maintaining a database of vendors, issuing, and analyzing RFPs for materials and services and issuing Purchase Orders as needed. The Procurement Specialist (Project Services) shall interact with key vendors that support the overall strategic objectives of the organization and ensure reliable support to Qcells projects. May be assigned other tasks as needed.This position reports to the Project Services Manager, or another member of the Procurement team that the Vice President of Procurement may designate. This position can be remote with a preference for candidates on Pacific and Mountain time zones or based in the Irvine, CA office.  Working hours are Monday through Friday, from 8:00am to 5:00pm or 9:00am to 6:00pm.  This position may be required to travel up to 10% of the time. 

Essential Job Functions & Responsibilities

• Interact with key vendors in support of the Companies overall strategic goals
• Collaborate with internal and external stakeholders to issue necessary contracts for Project Services, capital equipment and other items as needed
• Perform vendor onboarding processes (including NDA and pre-qualification)
• Support commercial negotiations for Master Services Agreements, Rental Agreements, project specific agreements, etc. for key vendors in accordance with company policies and guidelines
• Support change order process for vendors and other related contract management processes
• Perform handover process to Project Team ensuring key contract terms, timelines, due dates, etc. are appropriately communicated
• Support Project Management Team as needed with contract information and input to resolve vendor disputes and/or issues, such as under-performance or scope gaps
• Coordinate with internal and external logistics providers to manage movement of assets between projects and/or warehouse facilities
• Support maintenance of Company assets through coordination with Qcells Fleet Manager and/or external maintenance providers
• Monitor vendor performance evaluation process and help create improvement processes based on lessons learned
• Maintain accurate and complete contracting records in accordance with record retention procedures
• Track and analyze market data and provide updates to leadership teams
• Identify, qualify & onboard new vendors
• Perform other duties and special projects, as assigned by Management
Issue RFPs including, but not limited to the following:
• Preparation of RFPs to qualified vendors including working with other functional groups to gather all required documents and data
• Determine and maintain bid schedules in accordance with project schedules
• Coordinate responses to RFIs from bidders
• Review, compare and evaluate vendor proposals with historical and market pricing to determine cost-competitive pricing and identify opportunities for cost savings

Required Qualifications

• Bachelor's Degree required
• 1-3 years, (Sr. designation based on experience) of experience in Contract Management and/or Procurement
• Preference for experience in solar and/or renewable energy with projects of at least 50MW in size
• Experience in capital equipment purchasing
• Ability to work autonomously in a fast pace, professional, team environment with minimal supervision
• Ability to prioritize tasks appropriately and in support of project schedules and other deadlines
• Excellent organizational skills and attention to detail
• Strong verbal and written communication skills
• Confident communicator with the ability to interact with people at all levels of the organization
• Computer literacy with an advance knowledge on Microsoft office including, but not limited to, Excel,