Program Office Administrator - Laboratory Directed Research and Development (LDRD) - Active Clearance Required

Company Description

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States’ security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is important for continued success of the Laboratory’s mission.

Pay Range

$79,380 - $97,200 Annually for the A01.1 level

$91,320 - $111,840 Annually for the A01.2 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage.  An employee’s position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

Job Description

We're looking for a Laboratory Directed Research and Development (LDRD) Program Office Administrator to assess and implement administrative and operational day-to-day functions of the LDRD Program. This position will support the LDRD Office Director, serve as the primary administrative and operational point of contact for a variety of internal and external LDRD stakeholders, will participate in business and operations planning, and participate in developing and implementing administrative processes and procedures.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.

You will

• Participate in the execution of all administrative and operational aspects of the LDRD proposal review cycle: white paper and proposal processes, communication with PIs and committee members on process, non-disclosure agreements, and reimbursements; and complex scheduling and execution of review meetings, including location logistics, agenda preparation, and hospitality.
• Provide executive support for the LDRD Office Director and Deputies, including independently committing the manager’s time, coordinating travel and processing expense reports, and communicating on their behalf. Serve as the main point of contact for LDRD Principal Investigators (PIs).
• Perform quality checks on travel and procurement requests submitted by LDRD PIs for approval by LDRD leadership; ensure requests fall within LDRD acceptable use policies and reviews/approvals are completed in a timely manner.
• Collaborate with the LDRD website administrator to ensure the information is correct and remains updated. Coordinate with the LDRD database administrator on process integration and data integrity. Maintain accurate records on the LDRD server, including documents required by NNSA, guidance, and important current and historical documents.
• Prepare a variety of reports for management decision making. Prepare responses for requests for information. Independently assess and respond to a wide variety of inquiries, prioritize actions, and ensure resolution.
• Participate in the implementation of business, operational and/or organizational strategies, objectives, and deliverables.
• Serve as a resource for the Office on work-related committees and participate in or lead projects to assess, set, and establish internal protocol and procedures. Develop/enhance programmatic documentation. Evaluate processes and make recommendations for improvement.
• Review a variety of documentation for adherence to policy and ensure consistency.
• Work collaboratively as part of the DDS&T administrative team; perform additional administrative and operational tasks and participate in the execution of special projects as needed.
• Perform other duties as assigned.

Additional job responsibilities, at the A01.2 level

• Lead multifaceted administrative and operational projects. Implement solutions for moderate to complex administrative and programmatic challenges, including complex scheduling, reporting, business operations processes, and data management.
• Collect, interpret, and analyze a high volume of data, perform quality reviews, and partner with current and former LDRD PIs to compile complex reports for NNSA, with LDRD leadership oversight.
• Partner with LDRD leadership to develop additional program a