Administrative Assistant to General Manager

Location: Port Charlotte, FL | Type: On-site, Full-Time 

The General Manager's Administrative Assistant at Norm Reeves Honda/VW of Port Charlotte will work closely with the General Manager, providing essential administrative support and contributing to the overall success of the dealership. The ideal candidate will be proactive, assertive, friendly, and detail oriented.

Schedule: Monday through Friday, from 8:30 Am - 5:00 PM or 8:30 AM - 5:00 PM

For immediate consideration, please email brittany.chavez@normreeves.com.

What You'll Do:

• Manage and maintain the General Managers' calendars, scheduling meetings, appointments, and events.
• Assist in preparing reports, presentations, and documents.
• Act as a point of contact between the General Managers and internal/external stakeholders.
• Plan and coordinate special events, luncheons, and meetings as required.
• Oversee and prioritize incoming communications, including emails, phone calls, and other correspondence.
• Assist with the onboarding and training of new staff.
• Process monetary transactions from the Finance department.
• Ensure the office is organized and runs efficiently and maintain office supplies inventory.
• Support in additional day-to-day tasks, as needed.
• Assist with compliance and audits, as needed.
• Oversee and provide guidance to the Reception team (~4 direct reports).
• Maintain confidentiality of sensitive information.

What You Need to Excel in this Role:

• 2+ years as an Administrative Assistant or similar  
• Experience overseeing a small team of receptionists (~4)
• Cash handling experience 
• Exceptional organizational, multitasking, and interpersonal skills.
• Proficient in MS Office Suite and other relevant software.