Temporary Administrative Assistant - Office of Employee Benefits The University of Texas System - (UTEMPS)
The University of Texas at AustinAbout the role
Job Posting Title:
Temporary Administrative Assistant - Office of Employee Benefits The University of Texas System - (UTEMPS)----
Hiring Department:
Office of Human Resources----
Position Open To:
All Applicants----
Weekly Scheduled Hours:
40----
FLSA Status:
Non-Exempt----
Earliest Start Date:
Immediately----
Position Duration:
Expected to Continue Until Jan 05, 2026----
Location:
UT SYSTEM----
Job Details:
General Notes
Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please, no phone calls or emails. The projected end date for this temporary assignment is January 05, 2026.
Purpose
Professional administrative assistant duties.
Responsibilities
Proficiency in Microsoft Office, Teams, and related products is essential. Process and distribute incoming mail. Assist with miscellaneous duties for the upcoming 3-day annual system-wide conference at AT&T, June 11-13, 2025. Provide customer service by answering phones and forwarding callers to the appropriate team member. Manage Microsoft Teams calendar and schedule meetings using MS Outlook. Operate reproduction copy equipment and scanner (training provided). Answer callers, forward them to the appropriate team, or take messages.
Experience working for a UT System Campus or in other professional office settings is preferred. Experience with health and related insurance is a plus. The Office of Employee Benefits contracts and administers health and medical insurance plans and optional retirement programs for over 300,000 University of Texas System employees, retirees, surviving spouses, and dependents. We are a team of 38 staff members managing a comprehensive insurance company for the University of Texas System's 15 academic and health institutions.
Required Qualifications
High school graduation or GED. Three years of clerical experience. At least 3 years of customer service experience with Microsoft Teams calendar meetings and Outlook. Reproduction copy equipment and the use of a scanner. Excellent communication skills, verbal and written. Regular and punctual attendance is a must.
Preferred Qualifications
High School Diploma or GED, at least 3 years of customer service experience with Microsoft Teams calendar meetings and Outlook. Reproduction copy equipment and the use of a scanner. Experience working for a UT System Campus or in other professional office settings is preferred. Experience with health and related insurance is a plus.
Hourly Rate
$22.00
Working Conditions
Attire: Business casual
Jeans with a nice business casual shirt on Fridays or on other days when we are working with packing boxes for a conference, etc.
Work Shift
Hours per week - 40
Work hours are from 8:00 a.m. to 5:00 p.m.
Monday through Friday and during December/January, while a Skeleton Workforce is Required.
Required Materials
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Mat
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