Administrative Assistant

Pay Range: $47,632 - $59,539 annual compensation

Job Posting Closing on: Monday, July 28, 2025

Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

City of Fort Worth Development Services seeks to make Fort Worth the most livable city in Texas by promoting orderly growth and development, safe construction, and neighborhood vitality. Within this department, the Development Services Water Section (DSWS) helps ensure that new developments follow the installation policy and design criteria manual for water, wastewater, and reclaimed water infrastructure. The Development Services Water Section is seeking a detail-oriented Administrative Assistant to take the lead in handling the administrative functions for this section.

Minimum Qualifications: 

• Associate’s Degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience.

Preferred Qualifications:

• Exemplary customer service skills and experience
• Solid work ethic, attention to detail, initiative, and resourcefulness
• Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook)
• Ability to prioritize, multi-task, and work in a deadline-driven environment
• Excellent proof-reading skills and attention to details
• Experience using Accela or other Building Permitting System
• Bilingual skills, Spanish/English

The Administrative Assistant job responsibilities include:

• Receive and coordinate Auxiliary and Level of Effort reviews to the appropriate individuals or teams for certain projects
• Drafting and handling Mayor & Council Communications (M&Cs) to be approved and completed by appropriate City Council deadlines, ensuring accuracy and timely communications
• Process Water Department Policy Variance Request, including the intake, coordination with the Engineering Manager and Water Department Director for review and approval, logging the variance requests, uploading executed variances for recording purposes, then distributing final requests back to the requestor and City personnel associated with the projects
• Reviewing Water Reconciliation Notices to be processed for refunds of Water Lab Fees in a timely manner
• Routing Abandonment and Privatization Agreements for signatures and approvals, coordinated with the Graduate Engineer
• Managing and coordinating the Development Services Water Section team’s calendar to assist the Engineering Manager and overseeing and assessing current workloads and availability of staff
• Reviewing and updating the team’s Key Performance Indicators (KPIs) for monthly management meetings
• Coordinating weekly team meetings, creating agendas, and taking meeting notes
• Assist with team mailbox and filter emails to correct subtasks and coordinate a timely response to high-priority requests
• Coordinate with the Development Service Water team members and purchasing coordinator to order basic office supplies as needed

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing and balancing.

Physical Demand

Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth. 🌟

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer.  It is the policy and practice of the City to recruit, hire, train and pro