Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Titusville, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant located in Titusville, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

This is an exciting administrative opportunity to support the Head of Medical Affairs. This position includes complex administrative duties and projects, requiring the use of sound judgment and discretion, independent assessment and resolution of complex situations/problems. You will be a critical, highly valued member of the team and will learn about some of the most exciting aspects of Pulmonary Hypertension scientific developments.
 

Key Responsibilities

• Handle complex and changeable calendars, manage and prioritize high volume of meeting requests and scheduling tasks, make complex domestic and international travel arrangements and manage expense reports.
• Independently organize large internal department meetings onsite or offsite.
• Actively stay informed of company policies, procedures and guidelines relevant to the functioning of the department and provide guidance of such to applicable staff with relevant reminders of upcoming events and projected related deadlines.
• Prepare and edit organizational charts, maintain SharePoint information, and upload/update files as appropriate.
• Provide strong collaboration and teamwork skills while working with the PH Team as well as other administrative staff to accomplish departmental activities and cohesiveness to the department.
• Prepare and handle highly confidential correspondence.
• The individual selected will maintain security and confidentiality of highly sensitive documents, information and proposals.

Qualifications
Education:

• Minimum of high school diploma is required; Associate degree is preferred.

Required:

• A minimum of 5 years of administrative support experience is required
• Proficiency in Microsoft Office (e.g. Outlook, Word, PowerPoint) is required.
• Strong verbal, written and multi-tasking communication skills are required.
• Organization skills and ability to establish and revise priorities within scope of responsibilities is required.
• Ability to be flexible, adapt, respond to shifting priorities and be resourceful in a fast-paced and quick-changing business environment.
• Ability to use good judgment and work independently, under minimal supervision is required.
• Ability to multitask and prioritize and act quickly to ensure that responsibilities are executed in a timely manner.
• Ability to demonstrate professionalism in your communications and ability to maintain confidentiality is required.
• Ability to demonstrate that you can partner effectively with the team that you support as well as work collaboratively in our administrative assistant team.
• This position is located in Titusville, NJ. This position may require up to 10% travel.

Preferred:

• Extensive knowledge of computer skills and proficiency with productivity tools and portal technology (e.g., AskGS, OurSource, Skype for Business, Concur, Ariba, J&J eMarketplace, Workday, IRIS, SharePoint, Aravo, Totality) is preferred.