Senior Administrative Assistant & Office Coordinator

About Us

Social Finance is a national nonprofit and a registered investment advisor (SF Advisors, LLC). We work with the public, private, and social sectors to create partnerships and investments that measurably improve lives. Since our founding in 2011, we have mobilized over $400 million in new investments designed to help people and communities realize improved outcomes in workforce and economic mobility, health, and housing.

We are driven by the belief that social and economic systems should enable all people to thrive, and the conviction that we can create the most meaningful and measurable change in our communities when governments and markets work together. Our organization is built upon five core values: people, performance, integrity, collaboration, and inclusion.

Our work spans four areas: Impact-first Investing, Workforce and Education Investments, Advisory & Public Sector Practice, and the Social Finance Institute. Our Impact-first Investment team designs, launches, and manages investments that provide solutions for effectively deploying impact capital across a range of social outcomes. Our Workforce and Education Investments team designs, launches and manages financial solutions focused on addressing workforce challenges, including skills acquisition and training access. Our Advisory team partners with government and philanthropy leaders to implement data-driven programs for advancing social impact. And through the Social Finance Institute, we aim to build the field and change systems through actionable research, communities of practice, and educational outreach. 

The Opportunity

We are searching for a collaborative, experienced and mission-oriented Senior Administrative Assistant & Office Coordinator to join our team. This individual will be based in San Francisco, CA. In this role, the Senior Administrative Assistant & Office Coordinator will provide direct support to multiple members of our leadership team and act as the office coordinator for our San Francisco office. This position is an excellent opportunity to hone your administrative skills and gain significant experience in a growing organization within the nonprofit space. Responsibilities may include, but are not limited to:

Administrative Support (65%, under the Director, Administration & Offices) 

• Provide administrative support to assigned Leadership team members (this position will support 2-3 Leadership Team members) 

• Manage complex calendars and schedules; proactively identify and address travel and scheduling conflicts; ensure managers are prepared for meetings by gathering materials and briefing them as appropriate 

• Build and maintain monthly expense reports 

• Research and book complex travel itineraries; be on call to handle last-minute rearrangements in travel as necessary 

• Support particular business or operational functions as relevant to the Leadership team members you support (e.g., if supporting a member of the legal team, become a master of Docusign and contract management) 
• Once primary administrative support is achieved, grow portfolio to provide project-level and/or business unit support as needed; examples of former administrative assistants’ work in this area include coordinating distribution of materials to investors and performing secondary research on potential service providers, funders, and investors 

Office Coordination (30%, under the Director, Administration & Offices and in partnership with San Francisco Office Head) 

• Manage building access for new hires, visitors and deliveries through the Swiftlane building access system; ensure proper following of visitor security and safety protocols 

• Communicate with building management as needed (e.g., in the event of poor cleanliness,   or building system issues), as well as with relevant internal staff (e.g., with HR team and office head to ensure office closures or inte