CED Administrative Coordinator

Job Summary

The CED Administrative Coordinator provides administrative support to the College of Education (CED), the CED ASM, and CED Departments, as needed.  This Coordinator will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including budgeting and finance, communications, scheduling, record keeping, and personnel matters.  The Admin Support Coordinator also acts as a customer service specialist for its constituents: faculty, staff, students, and the public-at-large.  This position may support multiple department units at one time and the various units supported can be complex in nature and will require the ability to learn the intricacies of each department quickly and be able to make decisions about the proper course of action on various tasks interdependently.

Key Responsibilities

• Personnel Support & Coordination: Obtains information needed for hiring and provide to appropriate departments per CSULB/CED policies and procedures.
• Budget and Financial: Assists the Department Chair/Director in preparing and/or projecting Department budget or expenditures annually.
• Administration, Communications, and Customer Service: Creating, updating, and purchasing department brochures, and other Departmental outreach materials.
• Record Keeping & Inventory: Maintains all department data, including but not limited to personnel, grant, accreditation, and student data, as needed per CSULB and CED policy or based on the needs of the department.
• Class Scheduling Support: Maintains all department data, including but not limited to personnel, grant, accreditation, and student data, as needed per CSULB and CED policy or based on the needs of the department.

Knowledge Skills and Abilities

Requires a knowledge of various Microsoft Products, including Microsoft Office.  Microsoft Excel experience and skills are required. Experience in PeopleSoft and Sharepoint are highly preferred. Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to five years of administrative support experience required. Experience with purchasing and managing a budget preferred.

Physical Summary

Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CED Administration

Classification

Administrative Support Coordinator II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,367 - $6,362 per month.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

Testing 

Candidates/Finalists will be required to undergo testing.

PLEASE FILL OUT THE APPLICATION COMPLETELY                                                                    

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject