Prevailing Wage & Certified Payroll Specialist

Description

WHO WE ARE

 

AVI-SPL is a digital enablement solutions provider who transforms how people and technology connect to elevate experiences, create new value, and enable organizations to thrive and grow. We are the largest provider of collaboration technology solutions, which include our award-winning managed services.

 

Our highly certified industry experts and innovation leaders share a vision to help people work smarter and live better. We believe that success starts with a sound team and that an inclusive and diverse workplace moves us all forward.

 

WHAT YOU’LL DO

 

The Prevailing Wage & Certified Payroll Specialist is responsible for ensuring compliance with federal, state, and local prevailing wage laws, including the Davis-Bacon Act and Service Contract Act (SCA). This role manages certified payroll reporting, labor compliance records, and related documentation through manual, spreadsheet, and online systems. Working under the Prevailing Wage & Certified Payroll Supervisor, the Prevailing Wage & Certified Payroll Specialist partners with project managers, account managers, and other internal teams to support prevailing wage projects and maintain regulatory adherence.

 

Day-To-Day Responsibilities:

 

• Ensure compliance with all Federal, State, and Local labor laws, including prevailing wage requirements, certified payroll, and fringe benefit compliance per the DIR and Davis-Bacon.
• Prepare and submit labor compliance documents such as DAS140, DAS142, fringe benefit statements, and apprentice training CAC2 per program requirements and regulations.
• Maintain accurate and up-to-date records, including certified payroll records, and other required documentation.
• Prepare and submit large volumes of weekly & monthly certified payroll reports to the appropriate agencies.
• Remittance through online labor compliance programs such as LCP Tracker, E-mars, Prism, and DIR.
• Interpret prevailing wage requirements to provide guidance and assistance to payroll, project managers, and project billers. Keep up with changes in labor laws, regulations, and prevailing wage requirements.
• Research and determine the applicable prevailing wage and fringe rates for specific job classifications and geographical areas. Monitor increases and changes throughout the year for each trade and area.
• Audit apprentice hours to comply with the required ratio per trade.
• Assist with external audits and investigations as necessary and work with various agencies to resolve labor compliance issues and prevailing wage discrepancies.
• Assist with contract review and serve as backup personnel when necessary.
• Liaison between sub-contractor and labor compliance programs such as E-mars, Prism, DIR, LCP Tracker, and TPA.
• Assist and coordinate with subcontractors and sub-tiers certified payroll reports.
• Monitor and assist maintaining the prevailing wage email box daily.
• Assist with developing and implementing best practices, polices, and procedures.
• Perform other duties and/or complete other projects assigned by the Payroll Manager.
• Perform additional tasks, responsibilities, and projects as needed to support the team and organization, ensuring flexibility in adapting to evolving priorities and objectives.

 

 

WHAT WE’RE LOOKING FOR

 

Must-Haves:

 

• 2-4 years knowledge of public works labor compliance programs
• 2-4 years prior experience processing prevailing wage certified payroll reports, analysis, fringe benefit calculations, auditing skills, DIR reporting, and reporting classifications or specialized payroll reporting (i.e., Davis Bacon Act or Service Contract Act)
• Knowledgeable and able to navigate the State of California DIR website
• Knowledgeable and able to navigate LCP Tracker
• Knowledge of subcontractors’ requirements
• Knowledge of OCIP/CCIP reporting
• Strong working knowledge of state, federal and local labor laws and regulations.
• Clear and professional communication skills (written and oral) both internally and externally and be able to write logical, comprehensive, concise reports and correspondence
• Effective communication and interaction with employees, clients, and colleagues and the ability to work effectively with all levels of the organization
• Skill in evaluating and analyzing technical payroll activities
• Skill in preparing detailed reports and performing detailed computations
• Demonstrated customer service focus and client communication skills
• Exceptional organizational skills and exc