Business Office Coordinator. Manager

Job DetailsJob Location: Baytown, TX 77521Position Type: Full TimeJob Shift: AnyThe Business Office Manager is responsible for the business office and manages all transactions related to accounts payable, accounts receivable, and resident trust accounts. He or she maintains accurate census data and levels of service and implements and monitors systems with departmental directors for budgetary compliance. The Business Office Manager works with sensitive information, and maintaining and protecting confidentiality is of utmost importance. Responsible for performing the business-related functions of the Community, overseeing receptionists, and for assisting the Executive Director with other duties as needed.

Primary Duties & Responsibilities:

Collects and maintains resident census on a daily basis and generates census and occupancy reports as requested
Manages accounts payable and accounts receivable
Processes and ensures the accuracy of General Ledger
Helps prepare the operating budget and provides department directors with regular updates on departmental spending
Distributes resident billing timely an responds and researches resident and family inquiries in regard to charges, billing and payments
Makes bank deposits daily
Maintains the petty cash process including ledger accounting for disbursement
May participate in monthly budget variance conferences and provide reports
Prepares refund requests for residents when applicable 
Ensures that required documentation is complete and is in compliance with regulations and standards
Provides timely and accurate reports as required
Manages supplies and ensures orderly work areas
Supervise and support receptionists, providing leadership and fostering a productive work environment
Helps oversee, hire, train, and schedule receptionists
Performs Onboarding process of new hires to include paperwork and setting up in time clock
Assist all hiring managers with recruiting and hiring process including completion of pre-employment task
Coordinate and conduct orientation of new employees
Manages employee records and handles HR-related inquiries
Ensures timesheets are reviewed daily and approved in a timely manner
Submits employee changes such as pay increases, change in position or status, and terminations timely
Attends all staff meetings, training, and educational classes as required
Processes payroll to include inputting missed punches, holidays, getting proper approval, and submission on assigned day
Performs all other tasks as requested

Qualifications & Physical Requirements:

Desire to work with the seniors in an environment that upholds their privacy, dignity, choice, independence, and individuality
Sound knowledge of accounting basics
Good verbal and written communication skills and the ability to work well with others
Strong computer skills, proficient in MS Word and Excel, with the ability to learn customized programs quickly
Ability to provide oversight and supervision in an effective manner
Ability to make good judgments
Professional appearance and demeanor
Strong organization skills, able to multi-task, and can manage time to meet frequently changing deadlines in a fast-paced environment
Strong problem solving and analytical skills
Able to deal with confidential information appropriately
Strong attention to detail and interest in accuracy
Communication and interpersonal skills to interact professionally with individuals at all levels of the company
Ability to maintain financial and other records with an attention to detail, providing needed information as requested
Highly professional and dependable
Neat, clean, and professional appearance
Excellent math skills

Education & Experience:

High school education required
Prefer at least two-year college education
Supervisory/management experience preferred
Experience with business applications and accounting software

This job description is intended to describe the general nature and level of work being performed by the employee in this position. It is not intended to be an all-inclusive list of all responsibilities, duties, skill, or working conditions required of a person in this position. I have read the above job description, understand the conditions set forth therein, and will perform these duties to the best of my ability.Qualifications